Bookkeeper- St Louis Catholic School

About the role

The School Bookkeeper fulfills the mission of the Catholic school by administering the school's accounting and bookkeeping activities, ensuring the accuracy of financial records and invoices, and the timely processing, submission, and payment of invoices and expenses in accordance with Archdiocesan policies and practices as well as applicable laws and regulations.

Responsibilities

• Supports and upholds the philosophy of Catholic education and the mission of the school.
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Supports and adheres to the Religious Standards for Catholic School Employees and policies and procedures of the school and the Archdiocese.
• Ensures that accounting procedures as established by the Archdiocese Business Office are followed.
• Maintains financial records according to required retention schedules.
• Prepares ASB and General fund annual budget for principal approval; prepares General Fund budget status reports for staff.
• Prepares purchase orders online and obtains approval signatures.
• Obtains bids and quotes on a variety of supplies and equipment such as medical supplies, student store items, and P.E. equipment. Communicates with vendors concerning purchase orders; processes invoices for payment.
• Maintains ASB and GF accounting records; posts receipts and expenditures to proper accounts and prepares a variety of reports. Maintain records on computer. Maintains student financial data; posts fines and payments; communicates with families concerning tuition owed.
• Responds to inquiries concerning ASB and other account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations.
• Works with students and student advisors; communicates ASB and GF procedures; assists with ASB events, activities, and fundraisers; keeps records and prepares reports.
• Prepares, reviews, and submits bi-weekly payroll in a timely and accurate manner.
• Responsible for providing Principal appropriate time report and payroll registers for review and approval.
• Ensures employee records are always current and accurate in HRIS system.
• Covers for other office personnel as needed.
• Performs a variety of office duties, such as typing, filing, answering the telephone, opening, and distributing mail, assisting office visitors, making announcements over the intercom system and other related duties as assigned.
• Attends HR Trainings, Business Office Trainings, OSF Meetings, Finance Council Meetings

Requirements

• Bachelor's Degree in accounting and/or 3-5 years previous accounting experience.
• Knowledge of General Accepted Accounting Principles (GAAP)
• Previous experience with accounts payable A/P, accounts receivable A/R, general ledger, payroll and bank/benefit reconciliations.
• Ability to compute rate, ratio and percent and draw & interpret graphs.
• Proven experience with accounting software
• Intermediate level of proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)

Qualifications

• Must have good critical thinking and problem-solving skills.
• Knowledge of general bookkeeping procedures; ability to maintain accounting records and spreadsheets.
• Skill in using Excel.
• Skill in using computers and various software programs.
• Skill in operating a 10-key calculator by touch.
• Skill in operating general office machines.
• Skill in oral communication.
• Ability to learn Archdiocese bookkeeping procedures.
• Ability to set up and maintain an accurate filing system.
• Ability to attend to detail.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with students, parents, staff, and the general public.