Bookkeeper PT

Description Summary/Objective

The Part-Time Bookkeeper serves in a supportive role within the Fiscal Department by assisting with the daily financial and business operations of LULAC Head Start, Inc. This position applies professional bookkeeping knowledge to support the Fiscal Department in maintaining accurate financial records, monitoring business transactions, and ensuring compliance with agency policies and applicable federal, state, and Head Start regulations.

Essential Functions

• Maintain accurate financial records and bookkeeping documentation.
• Record and reconcile daily financial transactions.
• Aid in accounts payable and accounts receivable activities.
• Prepare bank deposits and maintain supporting documentation.
• Reconcile bank accounts, credit card statements, and other financial records as assigned.
• Maintain organized and accurate financial files in accordance with agency policies.
• Work collaboratively with the ERSEA Department to accurately track parent fees and payments.
• Record family payments and maintain accurate parent account balances.
• Aid in preparing reports related to parent fee collections.
• Follow up on discrepancies and maintain supporting documentation.
• Support the Comptroller II in monitoring daily business and fiscal operations.
• Aid in monthly financial reconciliations.
• Prepare journal entries and financial reports as assigned.
• Aid in month-end and year-end closing activities.
• Provide support during annual audits, federal reviews, and fiscal monitoring visits.
• Maintain compliance with internal controls and fiscal procedures.
• File and maintain financial records in an organized manner.
• Respond professionally to staff and family inquiries related to billing or payments.
• Aid in special fiscal projects and administrative tasks.
• Perform other duties as assigned by the Comptroller II.

Requirements

• Minimum of Associate’s Degree in Business, Accounting or related field.
• Minimum of two (2) years of bookkeeping or accounting experience.
• Experience with nonprofit accounting preferred.
• Experience with Head Start, grant-funded programs, or early childhood organizations is highly desirable.
• Experience working with parent billing or accounts receivable is a plus.
• Experience working in a non-profit agency and with grants.
• Bilingual preferred (English-Spanish).

Required Skills

• Demonstrates emotional intelligence including reflective practice, teamwork, and proficient communication and skills in conflict resolution.
• Proficiency in or knowledge of using a variety of computer software applications including Microsoft Word and Excel, Sage Accounting software, or similar platforms.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation in a professional and discrete fashion.
• Knowledge of office administration procedures.
• Ability to maintain a high level of confidentiality.
• Ability to multitask and work in a fast-paced, innovative environment.