Bookkeeper Part-Time- St James the Apostle Catholic Church

Essential Functions

• Provides Bookkeeping, Payroll, and Human Resources support for the parish.
• Writes checks and maintains parish checking account; reconciles account with bank statements and submits documentation for reimbursement.
• Maintains accounts payable/receivable, payroll, deposit and financial records.
• Posts deposits of contributions, donations, and other receipts in accounting system.
• Maintains and reconciles other fund accounts as assigned; Reconciles budget printouts received from the Archdiocese Business Office Department and all parish financial data.
• Responds to inquiries concerning account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations.
• Prepares financial budget and reports for pastor approval and prepares status reports for staff.
• Maintains and monitors budget to actual performance.
• Ensures all tax reports (941, W-2s, 1099s) are filed in a timely manner.
• Covers financial reports and letters with the local Pastor.
• Oversees electronic giving (credit card, online, ACH, etc) records and deposits.
• Performs monthly accounting tasks such as monthly general ledger entries and adjustments to close the month/quarter/year.
• Affords assistance to other office personnel as needed.
• Performs a variety of office duties, such as typing, filing, answering the telephone, opening, and distributing mail, assisting office visitors and other related duties as assigned.

Human Resources Duties

• Prepares, reviews, and submits bi-weekly and monthly payroll in a timely and accurate manner.
• Responsible for providing Pastor appropriate time report registers for review and approval.
• Ensures employee records are always current and accurate in HRIS system.
• Collaborates with Human Resources on deployment and implementation of HR policy and/or process changes, as appropriate.
• Affords assistance in the administration of Archdiocesan Hiring Policies which include recruiting, hiring, onboarding and new employee orientation.
• Reconciles employee benefits to monthly invoices and ensures completed correctly and in a timely manner.

Other Requirements

• Assists other office personnel in completing duties as needed.
• Ability to establish and maintain effective working relationships.
• Exceptional communication and collaboration skills.
• Strong organizational and time management skills.
• Ability to work in fast-paced environment.
• Always maintains confidentiality.
• Supports and upholds the philosophy of Catholicism and the mission of the parish.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.