Bookkeeper Part Time - Immaculate Conception and St. Joseph Parish - Chicago - Vic. II

Responsibilities

• Processes/post accounts payable transactions and staff reimbursements in QuickBooks accurately and in a timely manner.
• Prepares and posts bank deposits and electronic deposits to QuickBooks, including data from GiveCentral, Venmo, Payschools, Smart Tuition and Square platforms.
• Affords assistance with weekly collection counts.
• Affords assistance with finances related to fundraising events, pledge drives, Parish offertory collections and School Annual Fund.
• Gathers Procurement Card Expense allocation reports from each cardholder on a monthly basis, and uploads Credit Card data to QuickBooks.
• Affords assistance with monthly journal entries.
• Affords assistance with reconciliation of Parish, School and Auxiliary bank accounts.
• Affords assistance with preparation of monthly financial reports and year-end reports (as requested) for management decision support.
• Affords assistance with preparing materials for Finance Council meetings.
• Affords assistance with bi-weekly UKG Timecard approvals, in preparation of payroll sign-off process.
• Affords assurance that proper internal controls are followed.
• Utilizes Archdiocesan best practices.
• Maintains files in an organized and timely fashion.
• Purges files as indicated by Archives and Records’ guidelines.
• Affords assistance with office support tasks on an as needed basis.
• Performs other responsibilities as assigned.

Requirements

• Minimum of Associate’s degree in Business or related discipline, e.g., Accounting preferred.
• Minimum of 2 years of experience in Parish or business, or equivalent combination of relevant education and related work experience.
• Basic knowledge of accounting practices and regulations and federal, state and city laws.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
• Strong demonstrated knowledge of QuickBooks Give-Central, UKG Payroll System and Microsoft Office products.
• Excellent organizational and time management competencies.
• Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
• Able to work in team environment and have a “Service Mindset” when working with others.
• Able to identify issues and propose recommendations/solutions.
• High level of respect with regard to confidential information.
• Strong drive to achieve results.

Benefits

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here. This position has an hourly range of $23.00 - $33.00. An employee’s pay within the range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.