Bookkeeper Part-Time

About the Role

The Bookkeeper fulfills the mission of the parish by ensuring effective and efficient administration of bookkeeping, accounting, basic human resources functions, and administrative support.

Responsibilities

Accounting & Bookkeeping

• Provides Bookkeeping, Payroll, and Human Resources support for the parish.
• Writes checks and maintains parish checking account; reconciles account with bank statements and submits documentation for reimbursement.
• Maintains accounts payable/receivable, payroll, deposit and financial records.
• Posts deposits of contributions, donations, and other receipts in accounting system.
• Prepares change boxes for special activities and accounts for monies.
• Maintains accounting records; posts receipts and expenditures to proper accounts and prepares a variety of financial reports.
• Maintains and reconciles other fund accounts as assigned; reconciles budget printouts received from the Archdiocese Business Office Department and all parish financial data.
• Responds to inquiries concerning account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations.
• Prepares financial budget and reports for pastor approval and prepares status reports for staff.
• Monitors budget to actual performance.
• Ensures all tax reports (941, W-2s, 1099s) are filed in a timely manner.
• Coordinates all financial reports and letters with the local Pastor.
• Oversees electronic giving (credit card, online, ACH, etc.) records and deposits.
• Performs monthly accounting tasks such as monthly general ledger entries and adjustments to close the month/quarter/year.
• Assists in facility rentals and takes payments as needed.
• Attends Finance council meetings.
• Preparation: Reconciliation of monthly organization financial reports.
• In cooperation with Finance council, develops & administers policies and procedures concerning the use of the parish properties & facilities.
• Reviews and approves contracts & service agreements as necessary.

Human Resources

• Prepares, reviews, and submits bi-weekly and monthly payroll in a timely and accurate manner.
• Responsible for providing Pastor appropriate time report registers for review and approval.
• Ensures employee records are always current and accurate in HRIS system.
• Coordinates with Human Resources on deployment and implementation of HR policy and/or process changes, as appropriate.
• Assists Pastor in the