Bookkeeper III (2026-2027 School Year)

240-day term position supervising financial operations for a school site.

About the Role

Assist in the administration of the school's financial affairs to provide maximum educational services within available financial resources.

Responsibilities

• Maintain a complete and systematic set of records and files of all financial transactions of the school.
• Collect and receipt all monies flowing through the school, make daily bank deposits, and issue and record Imprest Checks for refunds.
• Maintain separate accounting records for clubs, departments, and general school funds.
• Check PeopleSoft Financials regularly to monitor all funds and ensure transfers, invoices, etc. are processed correctly.
• Make all accounts and financial records available for auditors upon request by the Superintendent or designee.
• Prepare and process purchase requisitions, including receiving on packing slips and invoices for payment.
• Maintain an annual inventory of all school furnishings, equipment, and supplies.
• Prepare personnel recommendations, payroll, and insurance forms for school employees to be submitted to the district office.
• Verify SmartFind Express daily to ensure timely payment for substitutes.
• Process Positive Pay timesheets for temporary employees and staff members for payment.
• Process contracts for the Use of School Facilities.
• Prepare ticket boxes for appropriate school and athletic events.
• Approve and reconcile all school travel and field trips utilizing the Travel and Field Trips online program.
• Complete Workers Compensation reports/claims and all student insurance claims.
• Serve as back-up for front office staff as needed.
• Perform other duties as assigned by the Principal.

Requirements

• Associates Degree or Para-professional Certification; course work in Accounting or Finance preferred but not required.
• Demonstrated competence in the use of computers, Microsoft Office programs, and all office machines.
• Job-related experience preferred.

Physical Requirements

• Regularly required to stand, reach with hands and arms, walk, sit, stoop, kneel, crouch, or crawl.
• Frequently lift or move up to 40 pounds.
• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.
• Ability to sit and stand for extended periods of time.
• Manual dexterity for using a telephone and data entry.
• Read a computer screen and printed material with or without vision aids.
• Hear and understand speech at normal levels and on the telephone.
• Speak in audible tones so others may understand clearly in person and on the telephone.

Work Environment

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay Grade: 107