Bookkeeper - Full Time- St Peter Prince of the Apostles

About the role

The Bookkeeper fulfills the mission of the parish by ensuring effective and efficient administration of bookkeeping, accounting, and HR functions.

Schedule

• Monday – Friday 9 am – 4pm / 30 hours per week

Responsibilities

• Provides Bookkeeping, Payroll, and Human Resources support for the parish
• Writes checks and maintains parish checking account; reconciles account with bank statements and submits documentation for reimbursement
• Maintains accounts payable/receivable, payroll, deposit and financial records
• Posts deposits of contributions, donations, and other receipts in accounting system
• Prepares change boxes for special activities and accounts for monies
• Maintains accounting records; posts receipts and expenditures to proper accounts and prepares a variety of financial reports
• Maintains and reconciles other fund accounts as assigned; reconciles budget printouts received from the Archdiocese Business Office Department and all parish financial data
• Responds to inquiries concerning account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations
• Reviews the financial budget and reports for Business Manager and Pastor approval and prepares status reports for staff
• Monitors budget to actual performance
• Ensures all tax reports (941, W-2s, 1099s) are filed in a timely manner
• Coordinates all financial reports and letters with the local Pastor
• Oversees electronic giving (credit card, online, ACH, etc) records and deposits
• Performs monthly accounting tasks such as monthly general ledger entries and adjustments to close the month/quarter/year
• Assists in facility rentals and take payments as needed
• Reconciliation of monthly organization financial reports
• In cooperation with Finance council, develops and administers policies and procedures concerning the use of the parish properties and facilities
• Reviews and approves contracts and service agreements as necessary
• Prepares, reviews, and submits bi-weekly and monthly payroll in a timely and accurate manner
• Responsible for providing Business Manager and Pastor appropriate time report registers for review and approval
• Ensures employee records are always current and accurate in HRIS system
• Coordinates with Human Resources on deployment and implementation of HR policy and/or process changes, as appropriate
• Assists Pastor in the administration of Archdiocesan Hiring Policies which include recruiting, hiring, onboarding and new employee orientation
• Reconciles employee benefits to monthly invoices and ensures completed correctly and in a timely manner
• Assists other office personnel in completing duties as needed
• Performs a variety of office duties, such as typing, filing, answering the telephone, opening and distributing mail, assisting office visitors and other related duties as assigned
• Ability to establish and maintain effective working relationships
• Exceptional communication and collaboration skills
• Strong organizational and time management skills
• Ability to work in fast-paced environment
• Always maintains confidentiality
• Supports and upholds the philosophy of Catholicism and the mission of the parish
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory

Qualifications

• Associate or bachelor's degree in accounting or related field, with course work in business, math, accounting, bookkeeping and recordkeeping, preferred
• Successful bookkeeping or accounting experience, generally a minimum of two years, preferred

Benefits

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability