Bookkeeper

Responsibilities

• Oversee daily bookkeeping activities in QuickBooks, including customer invoicing, payment application, vendor bill processing, and account reconciliation.
• Monitor outstanding receivables, follow up on past-due balances, and help maintain consistent cash flow through effective collections efforts.
• Track project financial performance by preparing job cost details, maintaining purchase order records, and producing profit and loss reporting by project.
• Support estimating and project administration by preparing documentation, entering project information, and assisting with material ordering and status tracking.
• Review contracts and project requirements, maintain organized records, and assist with construction-related paperwork such as notices, lien documentation, and prevailing wage support.
• Process high-volume billing accurately while keeping detailed time, material, and project activity records within company systems.
• Create and maintain spreadsheets, reports, templates, and business documents using Microsoft Office applications such as Excel, Word, and Outlook.
• Cook up communication with internal teams, clients, vendors, subcontractors, and regulatory contacts in a clear and timely manner.
• Maintain vendor, subcontractor, inventory, and client data across business systems while identifying opportunities to improve administrative workflows.

Requirements

• At least 3- 5 years of bookkeeping experience, including hands-on use of QuickBooks.
• Prior accounting or bookkeeping experience within a construction-related environment is ideal.
• Working knowledge of accounts payable, accounts receivable, collections, and project-based billing.
• Ability to prepare job costing information, project tracking reports, and project-specific profit and loss summaries.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced office setting.
• Clear and effective written and verbal communication skills for interaction with staff, customers, vendors, and subcontractors.
• Proficiency with Microsoft Office, especially Excel, Word, and Outlook.
• High level of discretion, dependability, and attention to detail when handling confidential business information.

Qualifications

• High school diploma or equivalent.
• CPA certification preferred but not required.

Skills

• QuickBooks proficiency
• Construction-related bookkeeping experience
• Project management
• Financial analysis
• Microsoft Office Suite

Benefits

• Medical, vision, dental, and life and disability insurance
• Access to top jobs, competitive compensation and benefits
• Free online training
• Company 401(k) plan

Pay

TBD

Schedule

On-site, contract opportunity with potential for permanency.