Bookkeeper - 216 Day

Responsibilities

• Acts in a professional, respectful, and welcoming manner at all times.
• Complies with all applicable codes, laws, rules, regulations, standards, policies and procedures involving the handling of money and property, as well as other Board policies; initiates any actions necessary to correct deviations or violations.
• Processes a variety of documentation associated with department/school operations within designated timeframes and per established procedures.
• Communicates regularly with school administration regarding status of individual school accounts and overall budget.
• Coordinates collection of bad debts; initiates written/verbal correspondence to research/follow up on checks returned for insufficient funds; maintains computer spreadsheet of outstanding bad check records and balances monthly with bad debts account; writes off outstanding checks or insufficient fund checks as appropriate.
• Processes miscellaneous financial information/documentation; assembles collection log books at beginning of school year and distributes to teachers; provides written/verbal instruction to teachers on procedural changes for new school year; monitors/calculates long distance calls, faxes, and copy usage to charge expenses to proper department/organization; records copier counts from copy machines, prepares copy usage reports, and reconciles copy counts with vendor invoices; maintains 1099 vendor listing and forwards to Central Office at end-of-year; tracks BEP funds to prevent overspending; tracks vending commissions to ensure matching of checks with sales; assists with registration activities, to include compiling spreadsheet of student names, amount of fees paid, and balancing moneys received with spreadsheet data.
• Performs a variety of general accounting/bookkeeping functions, such as posting entries to account ledgers, calculating data, balancing/reconciling spreadsheets/reports, reconciling bank statements, researching financial discrepancies, voiding or stopping payment on checks, correcting data errors, generating reports, or maintaining financial records.
• Maintains file system of various files/records; prepares and sets up files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files.
• Answers telephone calls, greets visitors, or assists individuals at front counter; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; provides information/assistance regarding department procedures, forms, or other issues; responds to routine questions/complaints and initiates problem resolution.
• Follows established procedures for ensuring assigned areas are safe.

Requirements

• Minimum Associate’s Degree with coursework emphasis in Accounting preferred; supplemented by three (3) years previous experience and/or training that includes accounting, bookkeeping, accounts payable, accounts receivable, purchasing, office administration, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• May require possession and maintenance of a valid Tennessee driver’s license.

Skills

• Demonstrates excellent verbal and written communication skills to deal effectively with employees, Board members, parents, and community members.
• Demonstrates the ability to evaluate, audit, deduce, and/or assess data using established criteria.
• Demonstrates the ability to perform addition, subtraction, multiplication and division; the ability to calculate decimals and percentages; the ability to utilize fractions and interpret financial data.