Board of Trustees Administrator

Job Duties

• Leads the planning, coordination, and execution of Board of Trustees meetings and assigned Board committee meetings, including agenda development, meeting logistics, preparation of materials, and post-meeting follow-up.
• Partners with the Board Chair, committee chairs, executive leadership, Faculty Affairs, Finance, General Counsel, and other institutional leaders to develop meeting content, prepare recommendations, and ensure all governance actions are properly documented.
• Oversees the preparation, review, and maintenance of official Board and committee records, including minutes, resolutions, policies, charters, attendance records, governance rosters, and related documentation.
• Safeguards voting items, approvals, and governance decisions in official records and communicates them appropriately to relevant institutional stakeholders.
• Manages the administration of governance platforms and Board materials, including secure distribution of meeting content and maintenance of trustee information, committee assignments, and governance reference documents.
• Captures and coordinates Board-related annual processes such as conflict-of-interest questionnaires, Form 990-related governance support, Board self-assessments, CEO evaluation administration, and governance calendar planning.
• Serves as a primary point of contact for trustees and internal leaders on board operations, governance protocols, reference materials, and information requests throughout the year.
• Facilitates onboarding and orientation support for new trustees, including introductory communications, collection of biographies, photos and disclosures, scheduling coordination, and integration into governance systems.
• Provides high-level meeting support, including attendance tracking, note-taking oversight, presentation coordination, technology management, and issue resolution during meetings.
• Develops and continuously improves governance processes, timelines, templates, and administrative standards to strengthen Board effectiveness, compliance, and operational excellence.
• Supports accreditation, audit, compliance, and institutional reporting needs by supplying governance materials, summaries, and documentation as requested.

Minimum Qualifications

• A high school diploma or GED.
• Six years of relevant experience.

Preferred Qualifications And Skills

• A bachelor's degree or master's degree.
• Responsible experience in board relations, governance, executive administration, higher education administration, healthcare administration, or a related field.