Board Administrator and Paralegal

Location & Schedule

800 Philadelphia Street, Indiana, PA 15701 or 358 N Shore Dr, Pittsburgh, PA 15212

Monday – Friday 8:00 AM – 5:00 PM (additional hours as necessary to meet department objectives)

Responsibilities

• Coordinate confidential Board and Senior Management activities, including managing meeting schedules and planners, drafting agendas, requesting and assembling materials, corresponding with committee members, and coordinating Board meetings and special events.
• Administer S&T’s secure board portal (Boardvantage) meeting and management software, posting materials and correspondence.
• Assist in the development and enhancement of a dashboard for Board members.
• Coordinate communications between Directors, executive leadership, and legal counsel.
• Support the Board Secretary and Assistant Secretary in preparing Board materials and drafting minutes, resolutions, consents, charters, and other governance‑related documents and procedures.
• Produce a variety of confidential correspondence and reports.
• Monitor governance calendars to ensure timely completion of recurring Board and Committee activities.
• Assist with Director onboarding, orientation, expense reimbursement, and education tracking.
• Maintain the official corporate records of the organization.
• Respond to material requests from Internal Audit, Outside Auditors, and Regulators.
• Support annual Board assessments, Director questionnaires, conflict‑of‑interest disclosures, and governance compliance activities.
• Receive, review, track, and process subpoenas, writs, garnishments, levies, and other legal process requirements.
• Conduct legal research on federal, state, and local laws, regulations, governance requirements, and other legal topics.
• Coordinate document collection, preservation, and production in response to legal requests; maintain records and logs for legal process matters.
• Assist with Power of Attorney requests.
• Support General Counsel, Senior Counsel, and Counsel with contract review, transactional support, and regulatory matters.
• Analyze legal and factual information and summarize findings for attorneys and business stakeholders.
• Respond to telephone and in‑person calls from directors, shareholders, and the executive team.
• Interact professionally with all levels of management, directors, customers, attorneys, consultants, and other professionals, exercising a high degree of discretion and judgment.
• Utilize Microsoft Word, Excel, and PowerPoint.
• Provide consistent, superior‑quality customer service to internal and external customers.
• Maintain good working relationships with Bank employees; demonstrate the ability to work independently and as a team player.
• Perform additional duties as assigned.

Requirements

• Four‑year degree in a discipline emphasizing research and written communication (preferred but not required).
• Paralegal certificate (preferred but not required).
• Three to five years of general business experience, with preference for experience in legal and/or Board administration.

Physical Demands

• Operate keypad devices, electronic equipment, and office equipment for approximately 75 % of the day.
• Required travel for various on‑site meetings.
• Manual dexterity for typing and data entry up to 60 % of the business day.
• Close vision of 18‑20 inches for computer work.
• Ability to lift, move, and/or carry up to 20 lb.
• Reasonable accommodations may be made for individuals with disabilities.

Pay

Salary range: $48,000.00 – $115,500.00