Birth Registrar-Labor Pool

Overview

Responsible for providing excellent customer service to patients by preparing required materials for the Department of Social Services (DSS), Virginia Paternity Establishment Program (VPEP), and the Department of Health (DOH). Ensures accurate and timely submission of demographic/medical data to state agencies for creating identification documents and establishing legal parentage. Works with VPEP and DOH to maintain a birth database, support program planning, and assist parents in obtaining legal certificates for their children. Primary functions include data collection and submission.

Responsibilities

• Cover the Women and Infant Care floor and Neonatal Intensive Care Unit to abstract accurate demographic and medical information from electronic systems and other documentation sources for both mother and baby.
• Problem-solve to identify and correct missing or inaccurate data.
• Facilitate state audits of hospital records to verify the accuracy of transmitted birth data.
• Navigate systems to access patient information pertinent to vital record statistics.
• Work with clinicians to meet state and federal completeness standards for birth data fields.
• Query physicians and clinicians to supply missing or clarify ambiguous/out-of-range data.
• Answer phones promptly with appropriate etiquette and update voicemail messages.
• Screen voicemails and follow up with patients in a reasonable timeframe.
• Educate patients on the importance and use of birth data and acknowledgement processes.
• Facilitate completion of worksheets and forms to amend certificates, reviewing rights and responsibilities with parents.
• Ensure timely transmission of birth data to state agencies as mandated by statutes.
• Complete and mail birth certificates, paternity forms, and payments to vital records/VPEP.
• Participate in continuing education to upgrade skills and knowledge.

Qualifications

• Education: High School Diploma or GED (Required), Associate Degree (Preferred)
• Experience: Clerical experience in a healthcare setting (Preferred), Healthcare computer-based systems (Preferred)
• Licenses and Certifications: Notary - Secretary of the Commonwealth (Required within 30 days), Registered Health Information Administrator (RHIT) - AHIMA (Preferred)

Schedule

Labor Pool: 7:00 am - 7:00 pm, mainly weekends with possible weekday coverage.

Hiring Range: $15.60 - $20.25/Hourly. Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.