Biomedical Program Coordinator

Department: Biology
Start Date: 10/12/2026

About the role

The Department of Biology is one of the largest and most academically active units within the College of Sciences and Humanities. Building on a long record of excellence in teaching, research, and service, the department provides rigorous, hands-on programs that prepare students for success in the biological and biomedical sciences. Biology hosts a robust graduate program and a large biomedical sciences undergraduate program. These programs require considerable communication and support for our students. The Department of Biology at Ball State University invites applications for a full-time Program Coordinator to assist the Directors of these programs. This is a full-time, 12-month position with the potential to be hybrid.

Responsibilities

• Manage Communications
  • Respond to program inquiries and maintain student communication lists.
  • Assist in tracking applicants through university systems (i.e. Stellic).
  • Serve as a program communication liaison with faculty and administration.
• Assist with event planning
  • Assist with organization/preparation of student orientation and faculty-student mixer events.
  • Assist with organization and marketing of Fall Seminar Series.
• Assist with program management
  • Assist with administration and tracking of TA evaluations.
  • Assign student offices and maintain an office space inventory.
  • Help to maintain program handbooks and websites.
  • Participate in professional training and development as necessary.
  • Act as back-up for the program directors.
• Manage applications and track student progress
  • Manage student degree audit requests and maintain the accuracy of digital degree records, including processing exemptions and resolving record discrepancies.
  • Track applications.
  • Assist with tracking student progress through the programs (coursework, milestones, paperwork).
  • Maintain regular and predictable attendance.
  • Perform other related duties as assigned.

Requirements

• Associate degree in Biology, biomedical science, or an equivalent combination of education and experience.
• At least one year of office administrative/secretarial or related experience.
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.

Preferred Qualifications

• Bachelor’s degree in biology, biomedical science, or a related field from an accredited institution.
• Experience with online portal software systems.

Pay

$16.50 - $17.84 per hour

Benefits

• Paid vacation: 10 to 24 days per year.
• Paid sick leave: 12 days per year.
• Paid holidays: 10 days per year.
• Paid parental leave: 6 weeks.
• Affordable health and dental insurance.
• Robust long-term disability and life insurance plans.
• Range of retirement benefits.
• Tuition coverage: 90% of undergraduate tuition for employee’s children, 100% for employee’s undergraduate degree, and 80% for employee’s graduate tuition.