Bioanalytical Fee and Proposal Support

About the role

This role supports the development of scopes, budgets, and pricing for bioanalytical studies, working closely with Business Development, Operations, Finance, and Contracts teams. This position plays a key role in ensuring accurate, competitive, and compliant proposals while supporting the financial lifecycle of awarded studies—from forecasting through close-out.

Proposal & Pricing Support

• Support study scoping and development of bioanalytical budgets and fee estimates
• Prepare pricing materials for proposals, RFQs, bid grids, cost assumptions, and timelines
• Assist with quotation and contract preparation, project number creation, and document tracking
• Support change orders by evaluating scope changes and financial impacts
• Maintain consistency and accuracy across pricing models, templates, and assumptions
• Collaborate with cross-functional stakeholders to develop competitive pricing strategies

Financial & Project Support

• Provide financial support for awarded bioanalytical projects, ensuring alignment between scope, budget, and actuals
• Maintain project data in local and global systems with timely updates
• Assist with weekly forecasting, variance tracking, and WIP monitoring
• Support invoice preparation and allocation of pass-through costs
• Partner with Finance and Contracts to ensure alignment between budgets, fees, and contractual terms
• Assist with financial inquiries, adjustments, and project close-out activities

Systems & Process Improvement

• Support development and optimization of Smartsheet tools and pricing templates
• Utilize AI and automation to improve efficiency and data accuracy
• Identify opportunities for continuous improvement in proposal, pricing, and financial processes
• Assist with ordering study-specific materials and supplies for the Bioanalytical department

Requirements

• Bachelor's degree in Business, Finance, Accounting, Life Sciences, or a related field (or equivalent combination of education and experience)
• 2-4 years of experience in proposal support, pricing, financial operations, or project coordination
• Experience supporting client-facing, project-based budgets and financial tracking
• Strong proficiency in Microsoft Excel (advanced formulas, analysis, templates)
• Exceptional attention to detail and commitment to data accuracy
• Strong analytical, organizational, and problem-solving skills
• Ability to manage multiple priorities in a deadline-driven environment
• Effective written and verbal communication skills

Preferred Qualifications

• Experience in bioanalytical services, clinical research, or life sciences
• Familiarity with Smartsheet or similar workflow/project management tools
• Exposure to RFQs, change orders, contracts, and quotations