Billing Specialist/Project Accountant

Essential Responsibilities & Duties

• Effectively communicate with Project Managers regarding contract documents, change orders, other project modifications, approvals, and any additional services-related to billing.
• Open projects, proposals and clients in an enterprise software system.
• Review contracts for the financial related terms and conditions, ensure that they are clearly and accurately represented on the Project Opening documentation.
• Inform Project Managers of any discrepancies.
• Process draft invoices and all related documents through an electronic billing system.
• Prepare final invoices for all billable projects, including all applicable backup.
• Upload final invoices to clients billing portals if needed.
• Maintain electronic filing and archiving of project specific documents, including project opening forms, contracts, proposals and budget changes.
• It is expected that the Biller/Project Accountant maintain a continuous line of communication to clear any open items.
• Ensure that appropriate approvals are obtained in accordance with company policies.
• Research and reconcile project related issues, identify cause of project variances and clear when possible.
• Support and assist Project Managers.
• Perform additional assignments, as directed by the Billing Manager and Supervisors.
• Communicate and coordinate with the local offices.

Minimum Qualifications

• Degree in accounting or business preferred.
• Intermediate to advanced computer literacy, including experience in spreadsheets and accounting software.
• Prior billing experience, preferably with at least 2-3 years in an A/E environment.
• Knowledge of BST Enterprise Software or other accounting platforms, a plus.
• A thorough knowledge of standard contract terms.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Good written and verbal communication skills and strong organizational skills.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Employ problem-solving skills and analysis, report problems to the Billing Manager or direct supervisor as necessary.
• Strong service orientation.
• Ability to multi-task is a must.