Billing Specialist

About the role

This position supports the Vomela Corporate finance function across multiple systems. Key objectives include direct transactional support of customer invoicing, reviewing inputs for accuracy, and communicating invoice documents back to customers via their chosen remittance methods.

Responsibilities

• Provide support to a network of Vomela specialty company locations, specifically for customer billing.
• Perform daily invoicing tasks in support of manufacturing operations across the entire Vomela network.
• Serve as a resource and point of contact for all invoicing-related questions from locations.
• Provide support and data entry for customers requiring portal AP submission.
• Perform due diligence for all invoices prior to completion, ensuring:
  • Correct amounts per quote are carried to invoice.
  • Proper customer details are provided.
  • PO validations have been performed.
• Review costs for a reasonably correct preliminary gross margin at point of delivery and initiate conversations with appropriate individuals in areas of concern.
• Follow up on recommendations for price adjustments where changes from quotes were noted.
• Process credit memos in accordance with company approval and documentation policies.
• Work with other Vomela staff to ensure all jobs are closed out and invoiced timely and within customer specifications.
• Support Accounts Payable efforts by administering vendor records, including new vendor setup, managing insurance requirements, and other AP administrative tasks.
• Work with appropriate GL team members to administer and document customer sales tax exemptions, including occasional customer contact for correct form submissions and monitoring the sales tax email.
• Perform other tasks as assigned.

Requirements

• Onsite role in St. Paul, MN.

Pay

$24–26/hour depending on experience.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Short Term & Long-Term Disability
• Training & Development
• Wellness Resources