Billing Specialist

Responsibilities

• Review and corrections of tenant ledgers to ensure accuracy of billing for a specific portfolio of properties.
• Monthly submission of the HAP billing for said portfolio and all relevant duties related to this process including reconciliation of the billing submissions.
• Act as support staff for the field office staff.
• Aid in answering questions from the field office staff.
• Assist with data entry issues and HUD procedural questions.
• Transmit TRACS for the properties in their portfolio monthly.
• Track completion of signature requirements concerning Gross Rent HUD-50059's.
• Aid Site Staff with various aspects of their duties with regard to Tenant scheduled billing and accurate account of resident ledgers.
• Explain tenant balances to managers that are not proficient with reading ledgers.
• Review all HUD-50059 certifications for accuracy of billing in software.
• Reconcile several general accounts regularly (114400, 114401, 114402, 114500 and 114600).
• Process monthly HAP billings (vouchers) – takes approximately 5-7 days per month.
• Handle the return of utility reimbursement checks from the sites. Return these to HUD on vouchers, when applicable.
• Reconcile voucher submissions monthly.
• Create bank deposits for said HAP payments.
• Respond to any TRACS errors generated.
• Maintain minimum 90% TRACS compliance percentage.
• Respond to Contract Administrator questions/requests concerning voucher/tenant data.
• Open/sort/organize daily mail.

Qualifications

• Minimum of two years experience in a similar position.
• A background in the banking or similar industry is highly desirable.
• Prior Affordable Housing experience as well as knowledge of Affordable Housing Programs is a plus.
• High School Diploma required.
• COS and Tax Credit certifications beneficial but not required.

Skills And Abilities

• Work well with others; excellent listening skills.
• Excellent mathematical and organizational skills.
• Maintain good relationships with field staff.
• Good time management skills.
• Basic accounting knowledge.

Working Conditions

• Standard office conditions.
• Additional hours beyond 35 hour work week may be required.
• Some travel to properties may be required.

Rewards & Benefits

• Competitive wage.
• Comprehensive benefit package which includes Medical, Dental, Vision, prescription, etc.
• Generous paid time off.
• 401(k) plan with a company match.
• Michaels Employee Scholarship Program for children.
• Professional development opportunities.
• Collaborative and welcoming company culture.