Billing Specialist

Billing Responsibilities

• Drafts project invoices with accuracy and compliance with contract billing terms for assigned portfolio of projects
• Audits the accuracy of billing information on the EO and enters it in the ERP system during project setup
• Reviews assigned contracts, modifications, supplements, amendments, and task orders, including reviewing terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts
• Creates the invoicing template to meet contract requirements and routes invoices to the Project Analyst and PM for approval before finalizing invoice
• Maintains document control of working invoice files and final invoices as well as approvals
• Requests reinstatement of invoices as required and ensures all such reinstated invoices are re-run and there are no unallocated credits at month end
• Reviews Work-in-Progress (WIP) is aligned with revenue and reports to Project Analyst if further analysis is required
• Develops solutions to billing issues and works with systems design to implement new features
• Sets up and submits invoices to clients or client portals as requested
• Supports invoicing of retention balances at direction of Project Analyst or PMS
• Supports the reconciliation of annual or end of project overhead audits as required
• Advise corporate accounting (AR) regarding application of cash receipts to appropriate project and invoice

Qualifications

• HS/GED Diploma required
• Bachelor’s degree in accounting, Finance, or Business Management/Administration preferred or demonstrated equivalent years of experience
• A minimum of 5+ years of related experience
• Strong planning, organizational and communication skills
• Strong proficiency in Microsoft Excel required
• Experience in the A/E/C industry preferred