Billing Specialist

Responsibilities

• Process invoices and credit memos for customers in a timely manner.
• Retrieve, print, and review all required internal and incoming billing documentation and information from various sources per the department’s established audit procedures.
• Enter all billable information for each job assigned, and review units, rates, and calculations, cross-checking against various reports (both internal and external) and AS400 screens against the contract.
• Update customer database with new customer information.
• Manage the status of accounts and balances, and identify any inconsistencies.
• Resolve accounting issues and post bills, receipts, and invoices in a timely manner.
• Maintain a monthly count of truckloads and assist with sending out contracts to vendors.
• Assist with end-of-month close-out and accounting reports for Corporate.
• Assist with keeping financial documents organized and maintaining historical records.
• Assist with internal audits of financial documents.
• Ensure that all customers remain informed on their outstanding debts and deadlines.
• Serve as the point of contact for all vendor invoices and check requests.
• Ensure there is a sufficient supply in office inventory—ordering supplies and maintaining an organized supply area.
• Answer and direct phone calls to appropriate personnel in a courteous manner.
• Perform other duties as assigned.

Requirements

• Associate degree in Accounting, Finance, or equivalent billing experience.
• 2-4 years of progressively responsible experience in accounting.
• Strong analytical and accounting skills.
• Advanced level of experience with MS Word, MS Excel, MS Outlook, etc.
• Intermediate knowledge of major accounting software packages for both general ledger and statutory accounting.
• Ability to effectively handle multiple projects simultaneously in a deadline-driven environment.
• Dependable and self-motivated, with excellent verbal, written communication, and interpersonal skills.
• Ability to work independently and as part of a team and take on new tasks with a high level of difficulty.

Work Environment

Required job duties are normally performed in a climate-controlled office environment with exposure to computer screens. The noise level in the work environment is usually moderate.

Pay

$23.00–$27.00 per hour. The posted compensation range is based on the applicable geographic market for the position and may vary depending on factors such as related experience and skill set. Final compensation will be determined based on these items and other relevant factors.

Benefits

• Medical, dental, and vision insurance for eligible employees and their families.
• Basic life and accidental death insurance.
• Paid disability insurance, including paid parental leave if eligible.
• Employee Assistance Program.
• Paid sick and vacation time, and company holidays if eligible.
• Paid bereavement leave and paid jury duty.
• 401k plan and a retirement plan.
• Eligibility for discretionary and/or metric-based bonuses dependent on position.