Billing Specialist

Primary Responsibilities

• Generate attorney-edited changes on monthly proformas/pre-bills for multiple offices.
• Maintain extreme awareness of special billing instructions and rate exceptions.
• Complete all tasks necessary to generate client invoices.
• Troubleshoot issues that arise when utilizing Aderant.
• Prepare and send the edited invoices to the legal administrative assistants.
• Support and provide ad hoc reports, detail summaries to Legal Staff, and pull and assist with monthly proforma and invoices.
• Apply invoice discounts as they apply.
• Process WIP write-downs with appropriate approvals.
• Apply unallocated funds with attorney direction.
• Field emails from attorneys and LAAs requesting various changes to existing invoices and creating additional invoices as needed.
• Complete billing for all assigned attorneys ensuring there are no delays for prebilling in the next cycle.
• Apply trust funds with attorney direction.
• Responsible for assisting attorneys and legal support staff with internal/external client requests.

Qualifications

• Education: Associates or Bachelor’s degree in accounting or related area of business preferred.
• Experience: Minimum 3+ years of legal billing experience preferred.
• Systems and Technical Proficiency: Experience with Elite Enterprise, Aderant 8.2 and Thomson Elite eBILLINGHUB software preferred.
• Experience working with Microsoft Office, including Word, Outlook, and Excel, required.
• Organization and Independence: Strong organizational and time management skills to prioritize heavy workload to meet time-sensitive deadlines.
• Ability to work both independently and as part of a team with minimal supervision.
• Communication and Interpersonal: Excellent written and verbal skills in order to provide professional, efficient customer service functions.
• Ability to grasp new concepts in a timely manner and teach them to others as needed.
• Licenses: Must maintain a valid, current driver’s license.