Billing Specialist

About the role

Schnabel is seeking a Billing Specialist to join our corporate Glen Allen, VA office. The Billing Specialist will provide project billing support to project managers throughout the company. This position will report to the Billing Team Lead. Candidates will be required to work in-office three days a week.

Responsibilities

• Review contracts to verify or set up billing terms for various contract types, including T&M, lump sum, and cost plus
• Maintain contract and billing documents and supporting documentation
• Ensure consistent and accurate billing-related data quality within the ERP system
• Prepare project invoices and pay application submittals (including lien releases) monthly
• Review and confirm quality of all invoices submitted internally and externally for review and/or processing
• Work with project managers to ensure bills go forward as quickly as possible and follow up on needed approvals for finalized bills
• Use billing reports to review and reconcile project revenues, unbilled, and related project sub-ledgers to the general ledger
• Provide integral support to create an efficient and accurate project close-out process, including closeout reconciliations and final invoices
• Research client invoice inquiries and prepare billing adjustments
• Maintain professional and collaborative relationships with project managers, department team members, clients, and vendors
• Assist Project Managers with project setup in VantagePoint
• Assist in project closeout
• Perform other related duties as required or assigned

Requirements

• Minimum of 3 years of billing/accounting experience, preferably in the architecture/engineering industry
• Knowledge of contract types and related billing requirements in a government contracting environment
• Strong understanding of project workflow from initial project setup to project completion within a professional services environment
• Thorough attention to detail and strong organizational skills
• Ability to prioritize and manage multiple projects in a fast-paced environment
• Ability to work independently and in a teaming environment
• Aptitude to understand contracts and apply knowledge
• Strong communication skills, both written and verbal
• Demonstrated ability to work well under pressure
• Demonstrated proficiency in Microsoft Office suites, specifically Excel
• Ability to pass a background check which may include criminal history, motor vehicle record, credit check, and drug screening
• Ability to pass a pre-employment screening
• Travel as needed

Skills

• Experience working within an ERP billing application; preferred experience in any Deltek ERP system (Costpoint, Vision, VantagePoint, GCS)
• Bachelor’s Degree or equivalent
• Experience with maintaining professional and collaborative relationships with stakeholders

Benefits

• Medical insurance
• Dental insurance
• Flexible spending accounts
• Employee life & ADD insurance (100% company-paid)
• Short-term disability (100% company-paid)
• Long-term disability
• Supplemental life insurance
• 401(k) and profit-sharing plan
• Employee stock ownership plan (ESOP)
• Bonus program
• Paid time off
• 9 Paid Holidays
• Wellness program
• Professional development and tuition reimbursement
• Maternity leave
• Health, dental, life and disability insurance

Pay

The compensation range for this position is between $29 to $33 per hour. Compensation for this position may vary based on geographic location and other factors.

Schedule

Candidates will be required to work in-office three days a week.