Billing Specialist

About the role

Assist in entering and filing contractor time and expense reports
Perform error tracking of timesheet/expense entries
Work directly with assigned Project Coordinator to help with any client-specific requirements
Reconcile time and expenses between ERP (“Vision”) and in-house database (“QAR”)
Create invoice package per client requirements
Submit proper invoice to client for approval and payment per client timeline
Follow up on submitted invoices to ensure timely payment
Interact with Project Coordinator for approvals and guidance with regards to items being invoiced
Complies with PPI Quality Management System and its documented procedures

Responsibilities

• Assist in entering and filing contractor time and expense reports
• Perform error tracking of timesheet/expense entries
• Work directly with assigned Project Coordinator to help with any client-specific requirements
• Reconcile time and expenses between ERP (“Vision”) and in-house database (“QAR”)
• Create invoice package per client requirements
• Submit proper invoice to client for approval and payment per client timeline
• Follow up on submitted invoices to ensure timely payment
• Interact with Project Coordinator for approvals and guidance with regards to items being invoiced
• Complies with PPI Quality Management System and its documented procedures

Requirements

• 2 – 5 years in billing / invoicing
• 2 – 5 years in oil and gas industry
• Proficient in Microsoft Office including Excel and Word
• Knowledge of basic accounting principles
• Strong time management and organizational skills
• Ability to meet tight project deadlines
• High degree of accuracy and attention to detail
• Ability to work independently
• Self-motivated
• Detail-oriented, resourceful
• Positive, flexible team-oriented approach, with willingness and desire to work as part of a multi-disciplinary team
• Strong problem-solving skills, analytic abilities, and work ethics
• Excellent verbal, written, and interpersonal communication skills

Qualifications

• Deltek experience
• Open Invoice experience
• Ariba experience
• GEP Smart experience

Skills

• Proficient in Microsoft Office including Excel and Word
• Knowledge of basic accounting principles
• Strong time management and organizational skills
• Ability to meet tight project deadlines
• High degree of accuracy and attention to detail
• Ability to work independently
• Self-motivated
• Detail-oriented, resourceful
• Positive, flexible team-oriented approach, with willingness and desire to work as part of a multi-disciplinary team
• Strong problem-solving skills, analytic abilities, and work ethics
• Excellent verbal, written, and interpersonal communication skills

Benefits

• Comprehensive benefits—including medical, dental, vision, HSA/FSA accounts, supplemental insurance, 401k, and paid time off
• Opportunities to develop your career, influence company culture, and take on leadership responsibilities in a fast-paced, innovative environment

Pay

• Details TBD

Schedule

• Hybrid