Billing Specialist

About the role

The Billing Specialist will support Project Managers and Project Teams with large project invoicing, tracking, and monitoring financial health. This role involves coordinating and processing Subconsultant invoices monthly, reporting on status, reviewing and monitoring collections, and partnering with Project Accountants on Key Performance Indicators (KPIs).

Responsibilities

• Read and understand contract financial terms
• Attend project startup meetings & monthly review meetings as needed
• Work with Project Accountant to set up invoicing in CB
• Monthly invoice preparation
• Review and entry of subs & vendors by direction of PA
• Processing of purchase orders as needed
• Review of non-billable cost
• Invoice submission to client
• Tracking of payment from client
• Request payment to Subs
• Process and request approval for credit memos, allocations and write-offs
• Financial reporting on revenue from projects and working capital to Unit leadership
• Reconciliation in Connect Business as needed
• Support of project claims as needed
• Internal and external audit support
• Project file management of contractual & financial items
• Close out process in Connect Business
• Implement business analytics dashboards, adapt to new database programs, understand AI and other tools for Business Process Automation
• Effective communication, detailed oriented, time management and able to problem solve

Requirements

• Candidate must be a team player; flexible and willing to travel

Qualifications

• BS or BA Degree in Accounting, Finance or Business
• At least 7 or more years of invoicing / project accounting experience
• Experience within the engineering consultancy industry preferred
• Proficiency with MS Office (Word, PowerPoint, Excel (Advanced Level))
• Proficiency with business analytics tools

Benefits & Reward

Mott MacDonald offers a comprehensive benefit package including 401k, medical, dental and vision insurance, short-term/long-term disability, paid holidays, PTO, parental leave, and company paid life insurance. Individual pay is determined based on several factors such as work location, education, experience, and unique skills.

Collaboration at Our Core

We believe great ideas happen when we’re together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet client, team, and personal commitments.

Equal opportunity

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.