Billing Specialist

Billing Specialist

Mott MacDonald is seeking a Billing Specialist to support Project Managers and Project Teams with large project invoicing, tracking, and monitoring financial health. This role is available in Pensacola, Duluth, or Houston.

Responsibilities

• Read and understand contract financial terms
• Attend project startup meetings & monthly review meetings as needed
• Working with Project Accountant to set up invoicing in CB
• Monthly invoice preparation
• Review and entry of subs & vendors by direction of PA
• Processing of purchase orders as needed
• Review of non-billable cost
• Invoice submission to client
• Tracking of payment from client
• Request payment to Subs
• Process and request approval for credit memos, allocations and write offs
• Financial reporting on revenue from projects and working capital to Unit leadership
• Reconciliation in Connect Business as needed
• Support of project claims as needed
• Internal and external audit support
• Project file management of contractual & financial items
• Closing out process in Connect Business
• Implement business analytics dashboards, adapt to new database programs, understand AI and other tools for Business Process Automation
• Effective communication, detailed oriented, time management and able to problem solve
• Candidate must be a team player; flexible and willing to travel

Candidate Specification

• BS or BA Degree in Accounting, Finance or Business
• At least 7 or more years of invoicing / project accounting
• Experience within the engineering consultancy industry preferred
• Proficiency with MS Office (Word, PowerPoint, Excel (Advanced Level))
• Proficiency with business analytics tools

Benefits & Reward

• Comprehensive benefit package including 401k, medical, dental and vision insurance, short-term/long-term disability, paid holidays, PTO, parental leave, and company paid life insurance
• Individual pay is determined based on several factors such as work location, education, experience, and unique skills

About the Role

Mott MacDonald is a global employee-owned company that supports multisector project work in over 150 countries. We are dedicated to sustainability and innovation across our sectors in North America, including Buildings, Energy, Transportation, and Water. We empower our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work.

Qualifications

• Must be a team player; flexible and willing to travel