Billing Specialist

About the role

Keystone is a premier economics, technology, and strategy consulting firm. We advise technology leaders, Fortune 100 companies, their legal counsel, and governments on business, economic, litigation, and regulatory strategy in relation to emerging innovations and competitive ecosystems. We operate globally from offices in New York City, Boston, San Francisco, Seattle, London, Dubai, and Washington, D.C.

Key Responsibilities

• Work-in-Process Management & Project Support
• Support monthly work-in-process (WIP) review and tracking across active projects
• Maintain accurate project billing records and supporting documentation
• Revenue Tracking & Forecasting Support
• Aid in monthly revenue estimation processes
• Support the review of actual versus forecast by gathering and organizing relevant project data
• Client Billing & Invoice Management
• Prepare draft pro forma invoices in accordance with project terms and client requirements
• Support project leads and partners during invoice review and approval processes
• Ensure invoices accurately reflect approved pricing, scope of work, time entries, expenses, and billing terms
• Billing Operations & Process Support
• Support consistent billing workflows
• Identify missing information, process gaps, or data inconsistencies and escalate as appropriate

Required

• 2+ years of billing, accounting, revenue operations, project finance, or related experience
• Experience working in a professional services environment, such as consulting, law, accounting, or a similar client-service business
• Strong attention to detail and comfort working with financial data
• Familiarity with project-based billing, time entry, invoicing, accounts receivable, or revenue tracking processes
• Proficiency in Microsoft Excel for tracking, reconciliations, and reporting
• Strong written and verbal communication skills
• Ability to manage multiple deadlines and maintain accurate records in a fast-paced environment

Preferred

• Experience supporting WIP management, client billing, or project financial tracking
• Experience preparing pro-forma invoices or supporting invoice review processes
• Exposure to revenue forecasting, project budgets, or monthly close support
• Experience within management consulting, legal services, accounting, or another professional services billing environment

What Sets You Apart

• Highly organized with strong follow-through
• Exceptional attention to detail and accuracy
• Strong analytical and problem-solving skills
• Service-oriented and collaborative approach
• Comfortable working with project teams, partners, and finance stakeholders
• Ability to manage confidential financial information with discretion
• Proactive mindset and willingness to learn
• Comfortable working in a fast-moving, growing organization

Why Join Us

• Play an important role in supporting accurate billing, timely invoicing, and project financial visibility across Keystone
• Gain exposure to project finance, revenue operations, client billing, and professional services financial processes
• Work closely with Finance, Operations, project leads, partners, and the Senior Billing Specialist
• Build a strong foundation for career growth in billing operations, revenue operations, or finance
• Contribute to a growing Finance & Operations function as Keystone continues to scale

Additional Information

At Keystone, we provide an annual discretionary bonus, 401k contribution, and competitive benefits package. Actual Compensation within the range will depend upon the level the individual is hired into based on their skills, experience, and qualifications. Annual Salary Range $80,000—$100,000 USD.