Billing Specialist

Duties & Responsibilities

• Prepare, review, and submit accurate client invoices in accordance with contract requirements.
• Establish new projects and proposal numbers within the project accounting system.
• Process project setup changes, budget revisions, and contract modifications.
• Analyze project financial data to support accurate revenue recognition and work-in-process reporting.
• Partner with Project Managers to resolve billing questions and ensure contract compliance.
• Provide project-specific billing guidance and financial support to project teams.
• Prepare and distribute project reports and financial information as requested.
• Maintain organized electronic project documentation and billing records.
• Afford assistance with operational and financial reporting initiatives and other accounting support activities.
• Identify opportunities to improve billing processes, accuracy, and efficiency.

Required Qualifications

• Associate’s degree in Business, Accounting, Finance, or a related field, or an equivalent combination of education and experience.
• 5+ years of experience in project billing, project accounting, or a related financial role.
• Strong Microsoft Excel skills and proficiency with an ERP/accounting software.
• Excellent analytical, organizational, and problem-solving abilities.
• Strong attention to detail with the ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills.
• Ability to build collaborative relationships with project managers and cross-functional teams.

Preferred Qualifications

• Familiarity with Deltek Vantagepoint or other project-based accounting software.
• Experience with project financial analysis, revenue recognition, and work-in-process reporting.
• Experience within the Architecture, Engineering, and Construction (AEC) or environmental consulting industry.