Billing Specialist

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

About the role

As a Billing Specialist, you will be responsible for all aspects of client bill preparation in support of billing lawyers and secretaries, including working with client accounting software and other applications used to process bills. This position also provides time and billing application support to users firm-wide. This position is remote if located in a state with a Ballard presence.

• Perform all steps necessary for creating attorney's bills from printing the Proformas/Prebills to the final delivery of the bill (email or e-bill), including edits, research, formatting, and obtaining necessary approvals.
• Assist lawyers and secretaries with analysis on clients as requested, including time and billing reports.
• Collaborate with the Billing Team, Pricing Team, Accounts Receivable Team, General Ledger Team, and the Conflicts Group on various issues such as maintaining discounts and rates, responding to billing lawyer requests for additional historical information, managing transfers of funds from escrow, updating the status of temporary files, and making changes to billing addresses.
• Navigate vendors' websites proficiently for invoice submission, AR review, and rate processing.

Requirements

• At least two years of high-volume time and billing experience in a professional services environment.
• College degree preferred.
• Strong interpersonal, written, and oral communication skills; ability to communicate effectively with partners, associates, secretaries, accounting staff, and clients.
• Solid basic math skills and demonstrated technology skills, including software applications.
• Ability to exercise independent judgment, reason logically, and make sound decisions.
• Able to multitask without loss of efficiency or accuracy.
• Previous experience working in a law firm or legal environment preferred.
• Regular and predictable attendance is required; ability to work beyond standard scheduled hours as needed.

Skills

• Growth mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Strong verbal and written communication abilities.
• Detail-oriented with the ability to manage multiple priorities and deadlines independently.
• Teamwork skills: Able to work in a collaborative team environment as well as independently.

Benefits

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found in the Careers section of the firm's website.

Pay

The salary range for this position is from $70,000 to $78,000, reflecting the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on factors such as the candidate's experience, qualifications, and location.