Billing Specialist
About the role
We are seeking a detail-oriented and organized Construction Billing Administrator to support project operations for a growing construction team. This individual will play a key role in managing project documentation, billing processes, project coordination, and communication between internal teams, subcontractors, and clients. The ideal candidate will have experience within the construction industry, particularly in Mechanical, Electrical, environments, and possess a long-term career mindset with a desire to grow into estimating and project support functions.
Responsibilities
- Coordinate and manage project billing and invoicing activities.
- Maintain accurate project documentation, contracts, change orders, and compliance records.
- Assist with project planning, scheduling, and administrative support for project managers.
- Communicate effectively with clients, vendors, subcontractors, and internal stakeholders regarding project status and documentation requirements.
- Track project milestones and ensure documentation is completed accurately and on time.
- Support project compliance with company standards, safety requirements, and industry regulations.
- Generate and maintain reports using Microsoft Excel and other project management tools.
- Assist with estimating and project costing activities as needed, with training provided.
- Provide general administrative support to ensure smooth execution of construction projects.
Qualifications
- 2+ years of experience in construction project administration, project coordination, billing, or related construction support roles.
- Experience within the construction industry, preferably MEP (Mechanical, Electrical, or Plumbing) contracting.
- Experience working for a construction company, mechanical contractor, trucking company, or similar project-based environment.
- Strong organizational skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and work effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite, including basic Microsoft Excel skills.
- Experience with project management software preferred.
- Desire to build a long-term career within project administration, estimating, or construction operations.
Preferred Qualifications
- Exposure to construction billing, job costing, or estimating processes.
- Familiarity with project lifecycle documentation and construction contract administration.
- Strong team-oriented mindset with the ability to collaborate across departments.
Benefits
- Opportunity for long-term career growth within a stable and growing organization.
- Hands-on training and development in project administration and estimating functions.
- Collaborative team environment with exposure to all aspects of construction project operations.
- Medical, dental & vision coverage.
- Critical Illness, Accident, and Hospital insurance.
- 401(k) Retirement Plan with pre-tax and Roth post-tax contributions available.
- Life Insurance (Voluntary Life & AD&D for the employee and dependents).
- Short and long-term disability.
- Health Spending Account (HSA).
- Transportation benefits.
- Employee Assistance Program.
- Time Off/Leave (PTO, Vacation or Sick Leave).
Pay
The pay range for this position is $23.00 - $33.00/hr. Individual compensation offered within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.
Schedule
This is a Contract to Hire, full-time position based out of Omaha, NE. The role is fully onsite. Application deadline is anticipated to close on Oct 30, 2026.