Billing Specialist

Job Summary

The Billing Specialist will assist in ensuring the company receives payment for goods and services offered to clients. This role is available for fully remote work.

Responsibilities

• Preparing, posting, verifying, and recording customer payments and transactions related to accounts receivable.
• Creating invoices according to company practices; submitting invoices/AIA billings and lien waivers to customers by monthly cut-off.
• Maintaining and updating customer records, including name or address changes, mergers, or mailing attentions.
• Drafting correspondence for standard past-due accounts and collections, identifying delinquent accounts by reviewing files, and contacting delinquent accountholders to request payment.
• Researching customer discrepancies and past-due amounts and working with other staff to resolve issues.
• Assisting in generating monthly billing statements and mailing or emailing to customers.
• Aiding the Accounting Manager with financial and bank audits by providing requested information to auditors.
• Copying, filing, and retrieving materials for accounts receivable as needed.
• Maintaining onsite financial records from legacy platform in log book.
• Performing other related duties as assigned.

Requirements

• Must have a Notary Public or be willing to obtain within 60 days of employment.
• High School Education or equivalent.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to move up to 15 pounds at times.

Benefits

• Health insurance
• Dental insurance
• Vision plan
• Short and long term disability
• Employee Stock Ownership Plan (ESOP)
• 401K plan with company matching
• PTO and 8 paid holidays through the year