Billing Specialist

Responsibilities

• Prepare and process client invoices in accordance with contract terms, fee schedules, and billing requirements.
• Coincide with Project Managers to review and approve invoices before issuance.
• Aid in monitoring outstanding invoices and accounts receivable aging.
• Ensure billing activities comply with company policies, contract requirements, and accounting procedures.
• Coincide with subconsultants to ensure invoices are accurate and meet our clients' requirements.
• Partner with Accounting staff to ensure accurate project financial data.
• Afford assistance with other duties as assigned.

Requirements

• Capacity to learn new technologies, tools, and platforms.
• Proficiency in Microsoft Excel and accounting or ERP software systems.
• Strong organizational and time management skills and ability to manage multiple priorities and deadlines.
• Strong communication/interpersonal skills.

Qualifications

• Ability to contribute to a collaborative team environment focused on operational excellence and client service.
• Bachelor or Associate Degree in Accounting; Finance, or related field.
• Two to five years of billing, invoicing, accounts receivable, or accounting support experience.
• Prior billing experience within the construction/engineering industry.
• Experience with Deltek VantagePoint and billing portals (Procore, BuildPro, Textura).
• Familiarity with time-and-expense billing, fixed-fee contracts, and cost-plus billing arrangements.

Benefits

The base pay for this position is expected to be in the range of $50,000 - $70,000 annually, depending on experience and qualifications.

The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future.