Billing Specialist

Position Title/Class: Billing Specialist Company Name/Location: Citadel Roofing and Solar, Vacaville, Ca Date Created: June 3, 2026 Support the Solar Contract Administration Team with processing invoices for Builder Tracks either as Cash Purchases (Builder), Monthly Leases (GAF, LightReach, Citadel), or Spec Cash. Utilize Sage 300 (CRM) to review lots and process invoices in Job Cost, Contract, and Billing applications. Utilize Creatio to review lot information for finance type, prewire/install dates, and billing. Determine if lot is a Cash Purchase, Monthly Lease, or Spec Cash for correct billing. Review various reports, lists, and files to determine appropriate billing for lots with prewire dates, install dates, and/or Retention. GAF Bulk Weekly Invoices filed in SharePoint. Creatio Prewire/Install Weekly Report filed in SharePoint. Purchase Order (PO) from SupplyPro and/or Builder filed in each Project Invoice Folder. Mail or email invoices to Builders with lien releases (progress or final) and/or required billing documents for Cash Purchase or create internal invoices to file in Project Folders. Email the Accounts Receivable Team-Collections and attach invoices for lots that are Cash Purchase with no PO or SPEC Cash with no PO (no buyer). Email the Project Coordinators to request missing POs so installed lots can be billed. Process requests from the Accounts Receivable Team to bill for payments received or make adjustments to billed lots. Log in lots with install dates on the Dummy Invoice File for Builders/Projects that have Solar Rebates (Referral Fees). File Invoices and billing documents in the Team’s Shared Drive Project Invoice folders