Billing Specialist A4

About the role

GRAEF, a leading U.S. consulting firm, has been providing exceptional careers and quality engineering, planning and design services to our clients since 1961. We recognize that the best workplaces are filled with technically excellent, innovative, creative, and highly motivated people and are proud to be recognized as a 2026 Top Work Place. GRAEF is more than just a business. We are a committed employer and community member. We invest in our employees as we do our clients, providing a challenging and rewarding environment where you can grow both personally and professionally. GRAEF values exciting work and lasting relationships; we embody values that speak to loyalty, service, quality and integrity; and we strive to grow with these ideas leading the way.

Responsibilities

• Process invoices to clients, including billing adjustments, and submit invoices to third-party invoicing portals and websites.
• Review and approve projects in the firm’s financial software Deltek Vantagepoint.
• Set up and maintain billing terms and project billing tables.
• Ensure proper set up and billing procedures.
• Maintain and set up client information.
• Research and respond to client invoicing inquiries.
• Communicate with project managers throughout the project lifecycle.
• Provide timely and professional communication with clients, vendors, and business contacts.
• Coordinate with project managers to provide monthly accounting reporting for revenue recognition and billings.
• Organize monthly monitoring of billings and receivables activities to ensure timely invoicing and payment.
• Complete special projects as requested by the CFO and Controller.

Requirements

• An Associate’s degree is preferred.
• A minimum of 8 years of relevant work experience is required.
• Prior accounting experience in a service industry preferred, but not required.
• Experience with an integrated accounting software; Deltek Vantagepoint or Vision experience is helpful but not required.
• Architectural or engineering industry experience is a plus.
• Strong analytical and problem-solving skills.
• High-level organizational and time management skills.
• Ability to multitask and meet tight deadlines.

Benefits

• Training, mentorship, and leadership development programs
• A team atmosphere dedicated to open communication and collaboration
• Flexible hours/hybrid schedule
• Free covered parking
• Parental leave
• Paid time off
• Medical, dental, and vision insurance
• Life insurance
• Short-term and long-term disability
• Flexible spending plans
• Retirement savings plan
• Employee stock ownership plan (ESOP)
• Tuition reimbursement
• Casual dress

Enjoy an exciting downtown office location with free amenities, including an onsite fitness center and pickleball courts.