Billing Specalist

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm and the largest minority owned law firm in the United States, is seeking a Billing Specialist to join our Finance Department in Miami, FL. This is a full-time position offering competitive compensation and a comprehensive benefits package. About The Role The Billing Specialist will be responsible for managing the billing process for assigned attorneys and clients, ensuring accurate and timely preparation and submission of invoices. This position requires strong attention to detail, organizational skills, and the ability to manage a high volume of billing activity in a fast-paced law firm environment. The ideal candidate will have prior legal billing experience, familiarity with electronic billing platforms, and the ability to work collaboratively with attorneys, legal staff, and the Finance Department to ensure efficient billing operations. Primary Duties And Responsibilities Manage the full-cycle billing process for assigned attorneys and clientsPrepare, review, edit, and finalize monthly pre-bills and client invoicesProcess billing adjustments, time transfers, write-offs, and other invoice modificationsReview billing entries for accuracy and compliance with client billing guidelinesSubmit invoices through electronic billing platforms and client billing portalsMonitor rejected invoices and resolve billing errors or discrepanciesCommunicate with attorneys and legal staff regarding billing inquiries, corrections, and outstanding itemsMaintain accurate client billing information, including billing rates, arrangements, and specific client requirementsAssist with resolving billing discrepancies and responding to client inquiriesMonitor billing deadlines and ensure timely submission of invoicesMaintain organized billing records and supporting documentationAssist with monthly and year-end billing reconciliations and reportingCollaborate with the Collections and Accounting teams to address outstanding balances and billing-related issuesPerform additional billing and Finance Department responsibilities as assigned Qualifications 2+ years of billing experience preferredPrior law firm billing experience strongly preferredExperience with electronic billing platforms and client billing guidelines preferredFamiliarity with legal billing procedures, time entries, billing adjustments, and invoice processingExperience working in a high-volume, multi-attorney billing environment preferredProficiency in Microsoft Office Suite, particularly Excel and OutlookStrong attention to detail and accuracyExcellent organizational and time-management skillsAbility to manage multiple priorities and meet strict billing deadlinesStrong written and verbal communication skillsAbility to work independently while collaborating effectively with attorneys and Finance Department staffProfessional, dependable, and capable of handling confidential financial information What We Offer QPWB offers competitive compensation and a comprehensive benefits package for full-time employees, including: Medical, dental, and vision insuranceEmployer-paid life insurance and short-term disability401(k) with employer matchPaid vacation, holidays, and personal time offOpportunities for professional growth and advancement within a national law firm To Apply For immediate consideration, qualified candidates should submit their resume. Compensation is commensurate with experience. QPWB is an Equal Opportunity Employer. Join a Team of Difference Makers Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm.