Billing Senior Specialist (Chicago)

About the role

The Billing Senior Specialist will assist attorneys in preparation of bills to clients and performs follow up action on past due client accounts. Provides administrative and accounting support to Attorneys and Accounting Department Staff. Answers billing questions and researches billing related issues, prepares and distributes billing proformas, invoices and billing related reports. Manages client accounts according to the billing agreements and performs necessary maintenance. Manages past due accounts and performs necessary follow up action. Acts as billing advisor to attorneys and insures that all transactions are recorded according to accounting standards. Perform daily activities of the billing function in support of Partners and Clients.

Responsibilities

• Answers billing questions and researches billing related issues
• Prepares and distributes billing proformas, invoices and billing related reports
• Manages client accounts according to the billing agreements
• Manages past due accounts and performs necessary follow up action
• Acts as billing advisor to attorneys
• Ensures all transactions are recorded according to accounting standards
• Performs daily activities of the billing function in support of Partners and Clients
• Generates and edits Proforma, creates timecard summaries, updates matter and Timekeeper rates, runs client reports
• Ensures timeliness, accuracy, and acceptance of invoices on a monthly basis
• Follows up with Billing Partners and others to resolve client billing issues and ensure invoices are approved and billed
• Understands and ensures correct implementation of client Outside Counsel Guidelines and client fee arrangement
• Processes electronic invoices (EDI) accurately and efficiently
• Ensures administrative responsibilities are consistently well-maintained (green sheets, UDF updates, electronic submissions/appeals and unallocated balances)

Requirements

• A minimum of five years of experience as a billing specialist in a law firm
• Highly skilled biller with thorough knowledge of 3E and E-billing systems
• Demonstrated ability to manage the largest and most complex billing arrangements and ensures the highest quality and customer service
• Aptitude for establishing operational efficiencies and creating best practices
• Deep knowledge to serve as a mentor to other billers and to assist management with special project assignments

Qualifications

• Required Education and/or Experience: A minimum of five years of experience as a billing specialist in a law firm
• Highly skilled biller with thorough knowledge of 3E and E-billing systems
• Demonstrated ability to manage the largest and most complex billing arrangements and ensures the highest quality and customer service
• Aptitude for establishing operational efficiencies and creating best practices
• Deep knowledge to serve as a mentor to other billers and to assist management with special project assignments

Skills and Abilities

• Strong organizational skills
• Strong attention to detail
• Proofreads accurately
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

Pay

The target salary range for this role is $88,000 - $100,000, if located in Illinois. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.