Billing Manager

About the role

We are looking for a Billing Manager to oversee the firm’s billing and core accounting operations in Overland Park, Kansas. This position blends hands-on financial management with team leadership, ensuring invoices, collections, payables, payroll, and reporting are completed accurately and on schedule. The ideal candidate brings legal billing expertise, sound accounting knowledge, and the ability to work effectively with attorneys, staff, and clients while strengthening day-to-day processes.

Responsibilities

• Direct the full monthly invoicing process, from draft bill preparation and attorney revisions through final distribution, electronic submission, and adherence to client-specific billing requirements.
• Guide accounts receivable efforts by tracking outstanding balances, coordinating follow-up activity, and partnering with attorneys to resolve overdue invoices.
• Review and process vendor and foreign associate charges, assign expenses correctly to client matters, rebill eligible costs promptly, and handle payments involving foreign currencies when needed.
• Administer client advances and deposit activity related to foreign filings, including reconciliation of trust balances held on behalf of clients.
• Track attorney and staff time submission patterns, identify missing or delayed entries, and provide reporting to support timely billing cycles.
• Oversee accounts payable workflows, including invoice approvals, payment scheduling, and regular disbursement processing.
• Manage payroll administration, related tax obligations, and benefit deduction reconciliations while safeguarding confidential employee information.
• Maintain the general ledger, complete bank and credit card reconciliations, coordinate month-end and year-end close activities, and prepare recurring financial reports such as cash flow projections, aging summaries, unbilled time analysis, realization metrics, and partner meeting data.
• Lead, coach, and develop a small billing and accounting team while maintaining documented procedures, reinforcing internal controls, and collaborating with operational leadership on budgeting, billing setup, payroll updates, and process enhancements.
• Coordinate with external accounting partners on audit support, tax-related matters, and annual 1099 reporting requirements.

Requirements

• Associate’s or Bachelor’s degree in accounting, finance, business administration, or a related field, or equivalent relevant experience.
• At least 5 years of experience in law firm billing, including regular use of legal billing or practice management systems.
• Minimum of 2 years of experience supervising billing or accounting personnel.

Skills

• Working knowledge of electronic billing platforms and client billing guideline compliance.
• Strong proficiency in Microsoft Excel and solid command of the broader Microsoft Office Suite.
• Demonstrated understanding of accounting functions such as accounts payable, payroll processing, reconciliations, and financial close activities.
• Excellent attention to detail, strong organizational skills, and the ability to manage sensitive financial and payroll information with discretion.
• Strong written and verbal communication skills with the ability to work effectively with attorneys, staff, clients, and external partners.

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals.
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals.