Billing Manager

About the role

An established multi-disciplinary design firm in the Washington, DC area is seeking an experienced Billing Manager with strong Unanet A/E expertise to join its on-site accounting team in Chantilly, Virginia. This role oversees a small billing team, manages the full billing cycle, and plays a key role in project set-up, invoicing, and reporting. The Billing Manager ensures accurate, timely, and compliant billing while supporting project managers and executive leadership with clear financial information and guidance.

Responsibilities

• Supervise and lead a billing team consisting of two billing accountants and one accounts receivable/collections accountant, providing day-to-day oversight, support, and performance guidance.
• Participate directly in the monthly billing process to ensure accurate and timely invoicing for all projects.
• Set up new projects in Unanet A/E, including entering general information, establishing budgets, and configuring billing terms in alignment with contract requirements.
• Save, organize, and maintain new project contracts, additional work authorizations, and other billing-related correspondence in the firms project contract database.
• Generate draft invoices (pre-bills) and work-in-progress (WIP) reports on a monthly basis and distribute them to project managers for review and approval.
• Process and post invoices based on pre-bill markups and instructions received from project managers, ensuring that all invoices align with contract billing terms.
• Send finalized invoices to clients in accordance with contract-specific billing instructions and schedules