Billing Manager

About the role

Allied Universal® is hiring a Billing Manager responsible for client invoicing, subcontractor invoicing, WinTeam administration, and ensuring company compliance with relevant government laws and regulations.

Responsibilities

• Conduct routine audits of payroll to ensure compliance with the Federal Acquisition Regulation (FAR), Service Contract Act (SCA), and contract-specific requirements; manage audit process, create audit parameters and frequency.
• Address compliance deficiencies; conduct management notifications (liaise with client, as needed), develop guidance materials, coach and mentor field staff, bringing them into compliance and developing a roadmap for maintaining compliance.
• Create and manage all processes related to the billing department.
• Responsible for all client-facing billing functions for federal contracts, including:
  • Preparation of invoices and making necessary adjustments via Courier.
  • Submission of invoices to clients.
  • Reconciliation of company payroll reporting against government order to ensure accuracy.
  • Work with Pricing team to ensure proper tracking of funds.
• Responsible for subcontractor invoice processing, including:
  • Review of subcontractor invoices to ensure accuracy.
  • Processing of subcontractor invoices through Verian.
  • Administration of invoices through Courier, when applicable.
• Process invoices for all requests for equitable adjustment (REA), one-time and other adjustments to federal contract bill rates.
• Provide invoicing amounts, contract spend, etc. to Contracts Administration and Pricing teams as needed for budget tracking and federal contract-required reporting.
• Responsible for WinTeam Administration for all contract changes, including:
  • Processing of employee wage, H&W, and fringe benefit increases.
  • Communications with Union Administration, IT Development, and Benefits teams to ensure all changes to federal contract collective bargaining agreements are actioned.
  • Initial schedule creation when new contracts are awarded.
  • Updates to post setup for schedules when client modifications are received.
  • Processing of bill rate increases in all internal systems.

Requirements

• Must possess one or more of the following:
  • Associate’s degree in Business Administration, Finance, or related field.
  • High School diploma with a minimum of five (5) years of government contract billing experience.
• Active Security Clearance or ability to obtain Security Clearance (Top Secret preferred).
• Minimum of three (3) years of government contract billing experience.
• Minimum of three (3) years of experience within military, law enforcement, or security fields.
• Experience reading, understanding, and implementing government contracts and contract provisions.
• Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments, and effectively manage deadlines.
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology.
• Professional, articulate, and able to use good independent judgment and discretion.
• Outstanding oral and written communication skills.
• Keen attention to detail.
• Strong analytical and organizational skills.
• Ability to work well in a dynamic environment with competing demands for priority.

Bonus Qualifications

• Prior experience working in the government sector as a Contracting Officer, Contract Specialist, or Contracting Officer Representative.
• Bachelor’s Degree in Business Administration, Finance, or related field.

Pay

Pay Rate: $80,000-$115,000 per year.

Benefits

• Medical, dental, vision, basic life, AD&D, and disability insurance.
• Eligibility for our retirement plans.
• Eight paid holidays annually, five sick days, and four personal days.
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.