Billing Coordinator

About Us

The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry’s most influential fashion stylists, hairstylists, makeup artists, and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion’s leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall.

Responsibilities

• Total management of Talent Managers’ billing, including:
  • Collaboration with Talent Managers to ensure accurate entry of all job information
  • Handling Top Level Senior Talent Manager Accounts
  • Routinely auditing jobs not yet billed and jobs entered without fees, communicating to Manager and ensuring timely billing
  • Ensuring contracts have been signed where appropriate and that all necessary billing backup has been properly audited, organized, and saved
  • Accurately generate draft invoices and live invoices, actively solving any billing discrepancies or revisions as required
  • Handling specialized invoices and calculations when necessary
  • Working with 3rd party organization to ensure invoices are sent promptly to the correct billing party
• Assisting with invoice collections, including but not limited to invoice disputes, following up on outstanding balances, and communicating open items to respective Talent Managers
• Working with Talent Managers and their artists to assist with Talent Onboarding:
  • Auditing artist documents prior to onboarding to system
  • Managing 3rd party organization in setting up artists accurately in accounting system
  • Creating and maintaining relevant new hire requests and reconciliation reports
• Assisting Management with annual 1099 creation and distribution—ensuring clients receive proper tax documents
• Aiding in Month End Close Process—journal entries and reporting as needed
• Preparing Provision for BD JEs
• Responding to internal and external requests, providing high-quality support to customers and colleagues
• Managing AMEX Pcards
• Assisting with Artist Statement Cleanup

Requirements

• Bachelor’s Degree in Accounting or Finance
• Approximately 3-5 years of billing experience
• 2+ years hands-on exposure to a general ledger system; SAP experience would be helpful
• A proven ability to work with a team
• Proficiency with Microsoft Excel
• Strong written and verbal communication skills
• Great attention to detail
• Ability to prioritize, multitask, and meet strict deadlines

Pay

Hiring rate range: $22.50 – $30.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds).