Billing Coordinator

We're looking for a detail-oriented Billing Coordinator who thrives in a fast-paced environment. The ideal candidate has strong time management skills, stays composed under pressure, and consistently meets deadlines. Because client billing requirements vary, this person must be able to quickly adapt to different rules and processes from client to client. This role requires clear, effective communication with project managers and a collaborative, team-oriented mindset.

Responsibilities

• Create and send accurate invoices to clients based on custom billing rules.
• Research disputed invoices.
• Edit/Create Excel files and PDFs (V-Lookup, Pivot tables, and Macro abilities desired).
• Project cost-tracking experience.
• Ensure that client-driven billing requirements are met.
• Work closely with Project Managers and Billing Manager to ensure client needs are met.
• Willingness to add/grow in responsibilities.
• Other duties as assigned.

Requirements

• Directly related experience in which incumbents have worked with customers in a billing function.
• Thorough knowledge and understanding of billing transactions and processes.
• High degree of accuracy, attention to detail, and confidentiality.
• Excellent data entry skills.
• Effective verbal, listening, and written communication skills.
• Effective organizational, stress, and time management skills.
• Demonstrate sense of urgency and ability to meet deadlines.
• Ability to work independently and as a team member.
• Ability to work with a diverse group of people.
• Customer service skills.
• Self-starter who communicates when issues/errors arise.
• Punctuality and positive attitude.
• Strong problem-solving skills.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, climb stairs, stoop, kneel, crouch, or crawl, talk or hear.
• Occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance vision, depth perception, and the ability to adjust focus.

Mental Demands

The following mental demands are required to perform the essential functions of this job:

• Concentrate
• Conceptualize
• Cooperative work with others/teamwork
• Detailed work
• Frequent task changes
• Irregular schedule as needed
• Learn new tasks
• Interruptive/distractive environment
• Perform multiple tasks simultaneously
• Reasoning and problem solving
• Time pressures

Schedule

Standard business hours are Monday-Friday from 8am-5pm. The specific schedule for this role will be based on location and department.

Must be authorized to work in the United States. Travel to worksites may be required.