Billing Coordinator
Seward & Kissel LLP · New York, United States · 2 wk ago
HybridAccountingFull-time
About the role
The Billing Coordinator assists the Revenue Manager with managing the operational and fiscal activities of the Billing area, including developing procedures to improve operating quality and efficiency, and acting as a point of contact for clients and e-billing vendors regarding invoice issuance.
Responsibilities
- Assist Revenue Manager with the timely and accurate processing of client bills.
- Ensure controls are adhered to relating to setup of new matters to prevent data and distribution errors.
- Complete write-off requests with AR Coordinator.
- Backup AR Coordinator.
- Resolve complex client requests relating to bill formats and charges as related to client agreements.
- Complete all daily audit requests.
- Complete all new employee setups in the accounting system.
- Complete all daily conflict checks.
- Assist with month-end and year-end closing duties.
- Provide Controller and Accountants with a weekly billing report.
- Communicate and respond to inquiries from e-billing vendors, partners, employees, and Firm management.
- Issue monthly e-billing status schedule.
Requirements
- Bachelor’s degree or equivalent in a relevant area (e.g., accounting, finance, or business administration) preferred.
- Minimum of 3 to 5 years of billing experience within law firms.
- Proficiency with MS Suite software such as Outlook, Word, and particularly Excel.
- Knowledge of 3E Elite is required; experience with eBillingHub.
Skills
- Excellent client service and listening skills, with the ability to exercise sound, independent judgment under minimal direct supervision.
- Excellent written and oral communication skills.
- Strong organizational, analytical, and time management skills, as well as the ability to multi-task within a high-pace environment.
- Resourceful, detail-oriented, and proactive to the needs of the Firm with the ability to maintain information accurately.
- Flexibility to adapt to all work situations and work varied hours.
- Strong attention to detail.
- High level of proficiency with 3E.