Billing Coordinator

We are looking for a detail-oriented Billing Coordinator to support international invoicing and accounts payable activities in Westport, Connecticut. This long-term contract position is ideal for someone who can interpret customer agreements, validate pricing, and produce accurate invoices for complex export transactions.

About the role

The role works closely with customer service and finance stakeholders to ensure billing records, supporting documentation, and payment-related information are handled with precision. This role will start part-time and can move into a full-time, permanent role.

Responsibilities

• Prepare and issue monthly customer invoices for international accounts, ensuring charges are complete, accurate, and submitted on time.
• Review customer contracts, rate schedules, and pricing terms to confirm each invoice reflects the correct commercial details.
• Incorporate freight-related charges, export paperwork, and other transaction-specific line items into billing documents as needed.
• Use Great Plains Dynamics to enter, manage, and reconcile billing information across customer accounts.
• Support accounts payable and billing operations by researching discrepancies, resolving documentation issues, and coordinating with internal teams.
• Maintain organized records of contracts, pricing references, invoice back-up, and export documentation for audit readiness and customer support.
• Communicate with internal and external contacts regarding billing questions, payment details, and invoice corrections when required.
• Assist the team during periods of increased workload, including process demands related to upcoming system implementation activities.

Requirements

• 3+ years of experience in billing, accounts payable, or a related finance operations role.
• Hands-on experience preparing complex invoices that require contract review and pricing validation.
• Working knowledge of export or import documentation and its impact on customer billing.
• Familiarity with accounts payable processes and invoice reconciliation.
• Experience using ERP or accounting systems such as Great Plains Dynamics.
• Strong attention to detail and the ability to manage multiple transactions with a high degree of accuracy.
• Clear communication skills and the ability to collaborate effectively with customer service, finance, and operations teams.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.
• Access to free online training.