Billing Coordinator

About the Role

Provide financial, administrative, and clerical support to the organization. This role includes controlling expenses by processing, verifying, and reconciling invoices in a timely, accurate, and efficient manner according to established policies and procedures.

Progress Rail stands at the intersection of legacy and innovation—driving the future of rail with a pioneering spirit. Since its founding in 1983, the company has grown to become one of the world’s largest and most trusted providers of railroad products, services, and technologies. Today, Progress Rail delivers a comprehensive portfolio of cost-effective solutions to railway customers around the globe.

Responsibilities

• Verify accuracy of billing data and revise any errors.
• Transfer data from company systems to various customer reporting systems.
• Run reports, analyze invoicing variances, and provide answers to customer inquiries.
• Create customer invoices.
• Assist in resolving past due invoices.
• Keep billing and invoicing statuses current and on track.
• Communicate any necessary changes to customers in a timely manner.
• Maintain accurate records.
• Comply with all PRS policies regarding Billing functions and Revenue Recognition.
• Complete heavy workload within established time frames.
• Work independently and identify potentially more effective methods of work operation.
• Adapt to frequent changes in workload and adjust priorities quickly as circumstances dictate.

Requirements

• Bachelor's degree or higher level of education preferred.
• Advanced Windows operating systems experience.
• Intermediate to advanced level of proficiency in Excel.
• Proficient in Microsoft Office.
• 2-5 years of billing experience at a manufacturing facility (Skill Level II).
• Understanding of Recycling operations a plus.
• Detail-oriented with a sense of urgency and follow-through.
• High degree of professionalism when interacting with customers.
• Proven interpersonal and communication skills.
• Ability to work well with all levels of the organization.
• Ability to multi-task, work independently, and efficiently.
• Adapt to frequent changes in workload and priority as circumstances dictate.
• Reliable, responsible, and dependable at fulfilling obligations.

Benefits

• Competitive Salary
• 401(k) plan with up to 6% company match (no waiting period with immediate vesting)
• Medical/Dental/Vision/Life/Disability Insurance
• Supplemental Accident, Critical Care, and Hospital Insurance available
• HDHP and HSA with seed money
• Flexible Spending Accounts
• Paid Vacation
• Paid Holidays
• Paid Time-Off (PTO)
• Employee Assistance Plan
• Education Assistance Program
• Employee Recognition Programs
• Site-specific Production and Incentive Plans
• Site-specific Step and Skill Level Wage Adjustment Plans
• Site-Specific Relocation and Sign-on Bonus Programs

Benefits eligibility varies by job position, full-time/part-time, and regular/temporary status. The provisions of the plan documents control such benefits. Subject to position, eligibility, and plan guidelines.