Billing Coordinator

Job Summary

Essential Duties And Responsibilities

• Generate and issue accurate invoices to clients based on sales agreements, contracts, and service records.
• Ensure invoices are complete and comply with company policies and client requirements.
• Monitor and manage billing accounts to ensure timely and accurate billing.
• Address and resolve any billing discrepancies or issues in a prompt and professional manner.
• Serve as a primary point of contact for billing inquiries. Communicate with clients to provide clarification, address concerns, and ensure smooth processing of payments.
• Maintain detailed and accurate billing records, including invoices, payment receipts, and correspondence.
• Update account information and track billing statuses in the accounting system.
• Perform regular reconciliation of billing records with payment receipts and accounts receivable ledgers. Identify and investigate discrepancies, making necessary adjustments.
• Prepare and analyze billing reports, including outstanding invoices, aging reports, and revenue summaries. Present findings to management and recommend improvements as needed.
• Ensure all billing practices adhere to company policies, industry regulations, and accounting standards. Stay updated on changes in billing regulations and implement necessary adjustments.
• Identify and recommend improvements to billing processes and procedures to enhance efficiency and accuracy.
• Implement best practices to streamline billing operations.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 3 years of experience in billing or a related finance role. Legal experience is a plus.
• Strong understanding of billing procedures and accounting principles.
• Proficiency in Microsoft Office Suite and electronic billing. Experience with Aderant or similar accounting systems is a plus.
• Excellent communication and negotiation skills.
• Strong organizational and time-management abilities.
• Able to handle sensitive information with confidentiality.
• Able to work independently and as part of a team.
• Strong analytical and problem-solving skills.
• Capability to manage multiple priorities and meet deadlines under pressure.

Pay

This position is anticipated to pay the range of $20-$24.75/hour, depending on experience.