Billing Coordinator
About the role
Oliver Fire Protection & Security is a privately held, full-service life safety provider serving the Northeast Corridor. Founded in 1957, Oliver has distinguished itself as one of the most respected life safety providers in its territory by placing a high emphasis on delivering quality solutions while exceeding customer expectations. We help protect lives and property through industry-leading fire protection, life safety, and security solutions, and we're committed to safety, customer service, teamwork, and creating long-term career opportunities for our employees.
Position Summary: We're seeking a detail-oriented Inspections Administrator – Billing Coordinator to join our Operations Support team. In this role, you'll support accurate and timely billing for inspection-related work by preparing final invoices, reviewing documentation, verifying billing requirements, and coordinating with internal teams and customers to keep the billing process moving smoothly.
Responsibilities
- Process final invoices through ServiceTrade accurately and timely, verifying purchase orders, billing requirements, customer-specific invoicing instructions, and supporting documentation.
- Compile and execute billings in accordance with Spectrum and ServiceTrade, including interfacing with customer portals throughout the billing process.
- Assist with invoice revisions, credits, and rebills as needed.
- Review job notes and inspection documentation for completeness and billing accuracy.
- Respond to billing inquiries from internal and external clients in a timely and professional manner.
- Support month-end and period-end billing activities to ensure jobs are invoiced within established deadlines.
- Assist with accounts receivable when necessary.
- Collaborate with the accounting team and attend regular department meetings.