Billing Coordinator

Essential Duties and Responsibilities

• Originates computerized pre-bills on monthly basis for review by each timekeeper in the firm.
• Makes necessary corrections on pre-bills, generates and distributes final bills to clients.
• Reviews billing data for accuracy and completeness.
• Processes payments, refunds, credits, and adjustments. Posts all client disbursements and payments daily.
• Maintains billing records and updates client accounts.
• Investigates and resolves billing discrepancies and client inquiries.
• Monitors outstanding invoices and follow up on overdue payments.
• Reconciles billing transactions with financial records.
• Maintains ledgers and files; provides copies of all billing statements to proper departments in the Firm for their records.
• Prepares reports related to billing activities and account status.
• Ensures compliance with firm policies and financial regulations.
• Utilizes computerized accounting and billing system.
• Generates statements and reports using accounting software.
• Creates and maintains spreadsheets.
• Maintains contact with clients, attorneys and staff on billing matters.
• Affords assistance to attorneys and staff in analysis of time and fees invested in matters and creates reports for that purpose.

Required Qualifications

• High school diploma or equivalent, associate degree in accounting or finance preferred.
• 3-5 years of experience in billing, accounting, bookkeeping or administrative support.
• Previous experience in a law firm or professional services organization a plus.
• Proficiency in various billing platforms; experience with 3E highly desired.
• Proficiency in Microsoft Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Basic understanding of accounting principles and financial procedures.
• Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys, clients and staff and to provide information with ordinary courtesy and tact.

Pay

Salary Range: $55,000-62,000. The specific compensation for this role will be determined based on education, experience, and skill set of the individual selected for the position.