Billing Coordinator

Benefits

Competitive salary

Essential Duties & Responsibilities

• Generate and distribute client invoices based on approved contracts, billing schedules, and completed services.
• Review billing documentation to ensure accuracy and compliance with contract terms.
• Process invoice adjustments, credits, and billing corrections as needed.
• Maintain organized billing records and supporting documentation.
• Monitor accounts receivable aging reports.
• Follow up on outstanding invoices and past-due balances.
• Communicate with clients regarding payment status and billing inquiries.
• Escalate delinquent accounts when appropriate.
• Aid in maintaining healthy cash flow through proactive collections efforts.
• Create and track purchase orders for approved vendors and project-related expenses.
• Ensure supporting documentation is properly maintained.
• Cookordination with Accounting regarding invoice matching and payment processing.
• Reconcile billing records against contracts, purchase orders, and payment records.
• Aid in month-end and quarter-end financial close activities.
• Prepare accounts receivable aging reports and collections updates.
• Generate financial summaries and billing reports for management review.
• Support accrual reporting and revenue tracking activities.
• Work with Accounting, Sales, Legal, and Operations teams to obtain billing information and contract documentation.
• Ensure financial terms are accurately reflected in billing records.
• Communicate billing-related issues requiring clarification or correction.

Qualifications

• Bachelor’s degree required. Degree in Accounting, Finance, Business Administration, Economics, Mathematics, or related field preferred.
• Strong aptitude for quantitative reasoning and mathematical problem solving.
• Experience in billing, accounts receivable, project accounting, or financial administration. Experience in a studio, entertainment, production, or project-based environment preferred.
• RTPro and Studio Hero experience strongly preferred.
• Advanced Microsoft Excel skills required. Proficiency with Microsoft Office Suite.
• Experience with billing software, ERP systems, and accounting platforms.
• Strong reporting and data analysis capabilities.

Core Competencies

• Exceptional attention to detail.
• Strong organizational and time-management skills.
• Ability to manage multiple deadlines simultaneously.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively.