Billing Coordinator

Job Summary

This position is responsible for ensuring accurate and timely billing operations for national accounts within a fast-paced environment. The role's essential job functions include preparing and submitting pricing transmittals and invoices, managing a consistent workload, and uploading invoices to customer portals while adhering to client-specific requirements. High productivity is key, as the coordinator generates and analyzes weekly billing escalation and aging reports and reviews peer transmittals for compliance with established guidelines.

Essential Job Functions

• Prepare and submit pricing transmittals and invoices accurately and efficiently.
• Manage a consistent workload of invoicing tasks with minimal supervision.
• Review peer transmittals for accuracy and compliance with guidelines.
• Generate and analyze weekly billing escalation and aging reports.
• Upload invoices to customer portals and ensure adherence to client-specific requirements.
• Provide coverage for team leaders and peers as needed, maintaining seamless operations.

Leadership Competency Model

This role requires the demonstration of the following competencies: Instills Trust, Communicates Effectively, Demonstrates Customer Focus, Takes Initiative, Makes Quality Decisions, Drives Growth, Ensures Accountability, Drives Results.

Knowledge, Skills, And Abilities

• A strong working knowledge of general accounting principles, particularly those related to accounts receivable (AR), accounts payable (AP), and revenue recognition.
• In-depth knowledge of the entire billing cycle, including invoice generation, processing payments, and collections procedures.
• Skilled at interpreting and applying complex, unique client billing guidelines and contract terms for national accounts.
• Knowledge of relevant financial laws, regulations, and compliance standards (which may be industry-specific).
• Ability to understand the specific context of the industry to navigate relevant terminology (e.g., in legal or healthcare billing).
• Strong communication skills to coordinate across departments and interact with a diverse team.

Work Environment And Physical Demands

• In office environment
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Planned Business Travel

This job requires no planned business travel.

Education And Experience

• A high school diploma or equivalent is required.
• An associate or bachelor’s degree, preferred.
• Previous experience in accounting or finance practices preferred.