Billing Coordinator

Discover a more connected career Discover a more connected career The Billing Coordinator is responsible for ensuring accurate and timely processing of invoices while supporting accounts receivable functions. This role requires strong attention to detail, problem-solving skills, and the ability to meet strict deadlines. The Billing Coordinator works closely with field personnel, supervisors, and customers to ensure billing accuracy and compliance with company and client procedures. This position requires the employee to be able to report to our office in West Chester, PA for periodic meetings and training. Connecting You To Great Benefits Weekly PaychecksPaid Time Off, Parental Leave, and HolidaysInsurance (including medical, prescription drug, dental, vision, disability, life insurance)401(k) w/ Company MatchStock Purchase PlanEducation ReimbursementLegal InsuranceDiscounts on gym memberships, pet insurance, and much more! What You’ll Do Invoice Processing & Billing Process invoices within 24 hours of receiving complete and approved documentationManually enter invoices into customer systems accurately and in a timely mannerVerify billing details, purchase orders, and supporting documentation prior to submissionKeep track of purchase orders to ensure proper billing alignmentStay current with customer billing procedures and requirements Accounts Receivable & Follow-Up Follow up on unbilled invoices to ensure timely processingMonitor and follow up on AR invoices to support timely collectionsParticipate in unbilled meetings as needed to provide updates and resolve issuesCommunicate invoice rejections or discrepancies promptly and work toward resolution Communication & Coordination Communicate regularly with field personnel to obtain required documentation and clarify discrepanciesComplete assigned tasks and special projects as directed by supervisorWork collaboratively with internal teams to ensure accurate and efficient billing operationsMaintain professional communication with customers when necessary Reporting & Administrative Duties Update billing reports and spreadsheets in Excel or Google Sheets accurately and timelyMaintain organized digital records of invoices and related documentationTrack billing status and deadlines to ensure compliance with company standards What You’ll Need Previous experience in billing, accounts receivable, or administrative support preferredStrong attention to detail and accuracyExcellent problem-solving skillsProficiency in Microsoft Excel and/or Google SheetsAbility to prioritize tasks and meet strict deadlinesStrong verbal and written communication skillsPrior experience with SAP is a plus IND1 Why grow your career with us Your career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind. Building stronger solutions together Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.