Billing Coordinator

About the role

The Firm is seeking an experienced legal biller who is efficient and effective in a fast‑paced environment. This is a hybrid position located in Kansas City.

Responsibilities

• Review pre‑bills to ensure compliance with client guidelines, including rates and cost exceptions.
• Generate and distribute pre‑bills on a monthly basis.
• Participate in monthly meetings with partners to review unbilled and AR inventory.
• Process narrative edits and time and cost adjustments.
• Aggregate, compile, and summarize receipts and documentation for third‑party expenses to be billed to clients.
• Prepare client statements as requested, including timekeeper summaries/cover sheets illustrating total fees and total expenses incurred and/or billed.
• Upload LEDES invoices via e‑billing hub and various e‑billing websites, as necessary.
• Address internal and external inquiries regarding billed and unbilled totals, payment status, and matter history.
• Prioritize tasks to ensure invoices are distributed, mailed, or e‑billed timely.
• Input estimates of fees and costs on client e‑billing sites in adherence to deadlines, and upon approval by timekeepers.
• Maintain billing files/e‑files and retrieve back‑up for the department, timekeepers, audits, and other inquiries.
• Participate in collections activities as needed, and identify and escalate deductions and/or collections issues.
• Maintain telephone, email, and personal contact with clients, attorneys, and staff.
• Work closely with attorneys, clients, secretaries, and collections staff to assist with client billing collections.
• Work on special projects, analysis, and implementation of special billing requests as requested.
• Generate reports as needed by billing partners, secretaries, and clients.
• Observe confidentiality in all Firm and client matters.
• Perform other duties as they arise.

Qualifications

• 2–5 years of experience in a billing role, preferably at a law firm.
• Service‑oriented and self‑motivated individual who consistently performs with a high sense of urgency and pride in product.
• Capable of exceeding expectations of internal (partners and attorneys) and external (clients) constituents on a regular basis.
• Experience with Elite 3E software preferred.
• Understanding of complex billing and/or e‑billing systems (e.g., Tymetrix, Serengeti) and multiple workflows is desirable.
• Advanced proficiency with Microsoft Excel and the Microsoft Office Suite.
• Excellent written and verbal communication and interpersonal skills, with an ability to establish and maintain relationships with partners, attorneys, finance staff, clients, brokers, and other third‑party vendors.
• High school diploma required.

Benefits

• Hybrid work flexibility – balance between remote and in‑office work.
• Generous paid time off and firm holidays.
• Referral rewards – bonuses for introducing talented colleagues.
• Mentorship & career growth – global training programs and development support.
• Engaging culture – social events, volunteer initiatives, and professional development opportunities.
• Inclusive parental leave – six months fully paid for all parents.
• Wellbeing benefits – $300 per calendar year for wellness activities and a dedicated Wellbeing Day.
• Comprehensive health benefits – medical, dental, vision, life, and disability coverage for you and your family.
• Retirement benefits – start on day one and 100 % vested.

About Clyde & Co

Clyde & Co is a global law firm with 500 partners, 2,400 lawyers, and 3,200 legal professionals across nearly 70 offices worldwide. The Firm’s values emphasize collaboration, client excellence, diversity, and bold action. Clyde & Co is committed to responsible operations, diversity and inclusion, pro bono work, volunteering, charitable partnerships, and environmental sustainability, including adherence to the SBTi Net‑Zero standard and ambitious emissions‑reduction targets.