Billing Coordinator, Accounting

Since 1980, CobbFendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities. Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication. We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service.

About the role

CobbFendley is seeking an experienced Accounting Billing Coordinator in our Houston, Texas office.

Responsibilities

• Set up new projects, make transfers of employee billable hours and/or expenses.
• Become familiar with client contract documents.
• Assist Project Accountant or Senior Project Accountant with preparing draft and final invoice package containing invoices for all billable projects, including all applicable backup.
• Assist with preparing invoices for simple/repetitive projects within limited departments.
• Assist Project Accountant or Senior Project Accountant with researching any unbilled issues to optimize the billing possibilities for the billing period.
• Assist Project Accountant or Senior Project Accountant with providing the accounts payables team member with advice on client billing, relative to consultant invoicing and reimbursable expenses.
• Assist Project Accountant or Senior Project Accountant with submitting client required subconsultant payment audits.
• Assist Project Accountant or Senior Project Accountant with working with the cash receipts team member to reconcile variances that occur in the application of cash.
• Perform additional assignments, as directed by the Accounting Manager.
• Communicate and coordinate with the local offices.

Requirements

• At least a High School Diploma or GED.
• 2-3 years of previous Accounting or Billing experience, a plus.
• Strong communication skills (both verbal and written), math skills and financial knowledge (debits/credits).
• Ability to work with others to answer questions and provide information.
• Computer software skills including spreadsheets.
• Knowledge of Deltek Vantagepoint software or other accounting platform, a plus.
• Honesty (dealing with cash) and no criminal history related to financial transactions.
• Organized and self-motivated.
• Knowledge of basic office equipment.
• Regular, dependable attendance.

Physical/Cognitive Requirements + Environmental Factors

• Work Environment: Most work is performed in a professional office environment. Some trips to client offices and outdoor environments for observations will be required.
• Seated and Standing Position: Extended periods of sitting and standing in an upright position at a workstation.
• Mobility: Movement within the office and job sites, including navigating between floors, workstations, and outdoor environments with potential for uneven surfaces.
• Neck Movement: Forward flexion, extension, or lateral rotation of the head and neck while using multiple computer screens.
• Repetitive Motion: Repetitive finger movements for operating a computer mouse and typing on a keyboard.
• Arm Movement: Extending hands and arms in various directions, such as overhead, below the waist, forward, or laterally.
• Object Handling: Raising or lowering objects from one level to another and transporting objects by holding them in the hands, arms, or over the shoulder.
• Cognitive Requirements: Selective attention, oral comprehension, oral expression, speech recognition, speech clarity, written comprehension, written expression, problem sensitivity, deductive reasoning, inductive reasoning, number facility, information ordering, category flexibility, flexibility of closure, fluency of ideas, and originality.
• Office Conditions: Includes extensive use of electronic devices such as computers, printers, copiers, scanners, plotters, and telephones. Additionally, tasks may involve the use of cutting tools and equipment like rotary paper cutters and plotting devices.
• Outdoor Conditions: Includes walking and climbing on uneven surfaces, confined spaces, and exposure to extreme weather conditions (heat and freezing temperatures). Potential exposure to high noise levels and various allergens, including poison ivy, sumac, dust, pollen, and cedar. Potential exposure to wildlife hazards such as animals, insects, and plants.
• Safety and Equipment Use: Regular use of personal protective equipment (PPE) is required, along with use of hand and power tools.
• Driving and Vehicle Use: May involve driving large pick-up trucks with attached trailers, potentially operating watercraft, and for extended periods of time.

Schedule

This is a full-time position, generally 40 hours per week, however, hours may fluctuate depending on department needs including the use of overtime. CobbFendley’s standard operating hours are Monday through Friday, 7:30 AM to 4:30 PM CST. Generally, employees receive a 1-hour unpaid lunch break free of duty. Please note, operating hours and lunch hours may differ based on project workload, primarily for field staff.

This position is eligible for a hybrid schedule once the training period is complete as established by the department.

Benefits

• New Hire Program: We understand changing jobs can be intimidating; CobbFendley has established a program geared specifically to the successful onboarding and integration of new hires into the firm.
• Development Opportunities: Professional and personal growth through innovative in-house training and collaborative resources.
• Compensation + Benefits: Competitive compensation package with comprehensive benefits including:
  • 401(k) Matching and Profit-sharing Contributions
  • Employee Stock Ownership Plan (ESOP)
  • Health, Vision, and Dental Insurance
  • Short-Term and Long-Term Disability Insurance
  • Employer Funded and Voluntary Life Insurance
  • Tuition Reimbursement
  • Continuing Education Programs
• Paid Parental Leave: FMLA-eligible employees will receive fully paid leave in the amounts of eight (8) weeks for maternity cases and two (2) weeks for paternity or adoptions cases.
• Winter Holiday: Extended office closure from December 25 through January 1 to relax and enjoy the holidays.
• Community Engagement: CobbFendley Cares focuses on STEM Education, Hunger Relief, and Sustainable Solutions.